Human Resources - Payroll Specialist; Part-Time

Summary

The Payroll Specialist is responsible for the accurate and timely processing of bi-weekly payroll for approximately 900+ individuals using PRISMHR. This position will process payroll for staff employees, faculty, adjunct faculty, and individuals receiving payment for services performed, as well as payroll for Vital Services. The Payroll Specialist works in a fast-paced, high-volume environment and is responsible for processing, auditing, and reconciling payroll while ensuring compliance with applicable federal, state, and local laws, regulations, collective bargaining agreements, and organizational policies.

The Payroll Specialist coordinates and processes payroll-related actions, including new hires, employee status changes, salary and compensation changes, terminations, deductions, year-end processing, time and attendance information, benefit information, payments for services performed, and Vital Services payroll. The position serves as a resource to employees, faculty, adjuncts, managers, and other personnel by responding to payroll-related questions and providing knowledgeable, timely, and professional customer service.

• Prepare, process, audit, and finalize bi-weekly payroll in PRISMHR for approximately 900+ staff employees, faculty, adjunct faculty, and individuals receiving payment for services performed.
• Process and maintain payroll for Vital Services, ensuring accurate and timely payment in accordance with established procedures and requirements.
• Review payroll for accuracy, including regular and supplemental earnings, stipends, additional compensation, deductions, taxes, benefits, garnishments, and other payroll adjustments.
• Support administration of the University's 403(b) retirement plan as it relates to payroll, including assisting employees with 403(b)-related questions, verifying that employee contribution elections and payroll deductions are accurate, monitoring contributions for accuracy, researching and resolving discrepancies, coordinating with the retirement plan provider as needed, and assisting with retirement plan reporting, reconciliations, and audits.
• Enter and maintain employee benefit information into the PRISMHR system, including benefit elections, deductions, changes, and terminations, and ensure benefit information is accurately reflected in payroll.
• Process payments for services performed and ensure appropriate documentation and approvals are received prior to payment.
• Process payroll-related employee transactions, including new hires, status changes, salary changes, compensation changes, terminations, direct deposit changes, and other employee record updates.
• Provide timely, accurate, and professional payroll and HR customer service to employees, faculty, adjuncts, managers, and other personnel.
• Review and process time and attendance information and assist with related system updates and corrections.
• Maintain accurate and confidential payroll and employee records in accordance with applicable retention requirements.
• Process and maintain employee changes, including name, address, tax withholding, direct deposit, and other payroll-related information.
• Coordinate the termination process and ensure appropriate payroll and employee records are updated.
• Monitor and manage the electronic payroll mailbox, responding to payroll-related inquiries, requests, and documentation in a timely manner and directing questions to the appropriate department or vendor when necessary.
• Administer payroll requirements associated with applicable union contracts and ensure payroll practices are consistent with contractual provisions.
• Monitor and process payroll-related leave information, including disability, Paid Family Leave (PFL), FMLA, and workers’ compensation, as…