Apparel & Promotional Product Development Coordinator

A to Z Media is seeking a detail‑oriented Apparel & Promotional Product Development Coordinator. In this role, you will serve as the operational backbone of our merchandise department, executing and tracking product development, logistics, and vendor coordination for a diverse roster of music and brand clients.

This role will focus on the seamless execution of merchandise programs, from initial start to final delivery. This role is ideal for a proactive, highly organized individual with a passion for music who thrives on cross‑functional collaboration, precise timeline management, and hands‑on problem‑solving.

Full‑Time, Onsite to Hybrid, $45,000 - $65,000

• Production Tracking: manage the day‑to‑day product lifecycle, tracking items through the design, proofing, manufacturing, and final delivery stages
• Art Trafficking: work closely with the internal Art Department to route design assets and proofs, ensuring client approvals are secured and accurate
• Schedule Maintenance: maintain an up‑to‑date production calendar and generate weekly status reports to ensure all open projects stay on schedule
• Quality Control: monitor pre‑production samples for quality issues, coordinate client approvals, and flag any discrepancies immediately

• Vendor Liaison: serve as a point of contact for our global vendor network to secure pricing, proofs, production timelines, and shipping methods
• Order Administration: issue accurate Purchase Orders (POs) to vendors, confirm receipt, and monitor vendor portals for completion dates
• Sourcing Support: assist in researching and vetting new vendors and manufacturers to expand apparel and promotional product options

• Account Management: maintain regular, clear communication (via email, Slack, Zoom, and phone) with clients, managers, and sales teams regarding job statuses
• Asset Creation: assist in compiling internal pitch decks and monthly recaps showcasing newly developed products
• Issue Resolution: act as a responsive point of contact for client claims, following established procedures to correct production or delivery errors swiftly

• Database Accuracy: maintain accurate and real‑time records of milestones, production notes, and shipping details within our custom database
• Financial Administration: generate and issue accurate client invoices upon project completion; coordinate VAT and domestic sales tax billing with the finance team
• Inventory & Warehouse Coordination: liaise with the warehouse team to coordinate incoming shipments, pickups, physical inventory counts, and product reworks

• Experience:
  
  2 - 4 years of relevant experience in product coordination, apparel production, account management, or merchandise operations
• Industry Knowledge: direct experience working within an apparel, promotional products, or music merchandise environment is highly preferred
• Project Management: proven ability to handle multiple competing priorities simultaneously in a fast‑paced, deadline‑driven environment
• Communication: exceptional written and verbal communication skills, with the ability to collaborate effectively with both business executives and creative artists/managers
• Adaptability: high comfort level working in a dynamic environment, with a "can‑do" attitude and a knack for proactive problem‑solving

• Extreme Attention to Detail: inherent focus on follow‑through, database accuracy, and order precision
• Cross‑Functional
  
  Collaboration:
  
  ability to act as a seamless bridge between sales, art, logistics, accounting, and external partners
• Logistical Aptitude: understanding of shipping, tracking, warehousing, and production workflows
• Creative Alignment: a strong eye for product quality and design, combined with a genuine passion for music culture and artist branding