Parts Room Coordinator (2nd Shift

• Equipment uptime

Join a team that nourishes life from farm to table! Upstate Niagara Cooperative, proudly owned by 200+ local family farms, is one of America’s largest and most stable dairy cooperatives. Guided by farmer- and employee-led values, we process and market high-quality milk, yogurt, dips, sour cream, cottage cheese, and more under our trusted brands:
Upstate Farms®, Bison®, Milk for Life®, and Intense Milk®. Here, you’ll support sustainable farming, strong communities, and the mission to deliver fresh, local dairy to families every day.

Hours:

2nd Shift M-F (3pm-11:30pm)

The Parts Room Coordinator plays a critical role within the Maintenance Department by supporting equipment reliability and plant operations through effective maintenance purchasing and spare parts inventory management. This position is responsible for high-volume, time-sensitive maintenance transactions, including requisition processing, part identification, supplier coordination, and cycle counting. Serving as a key link between maintenance, purchasing, and suppliers, the role ensures efficient workflows, cost control, and accurate inventory management.

• Equipment uptime
• Preventative maintenance compliance
• Inventory accuracy and material availability
• Cost control through disciplined purchasing practices

• Process and manage purchase requisitions for maintenance parts and services
• Source and identify correct parts with accurate specifications
• Coordinate with vendors on pricing, availability, and lead times
• Expedite critical orders to support urgent maintenance needs
• Ensure timely creation and follow-up of purchase orders

• Maintain accurate inventory levels for maintenance-critical spare parts
• Own and execute the cycle counting program to ensure inventory accuracy
• Investigate and resolve inventory discrepancies
• Ensure proper part labeling, storage, and organization
• Support stocking strategies for critical spare parts

• Work with approved suppliers to ensure dependable supply and service
• Obtain competitive quotes when applicable
• Support bid best practices, including:
• Competitive bidding when lead time allows
• Price validation against historical spend
• Use of approved vendors
• Track and work to reduce premium freight and emergency purchasing

• Serve as the primary point of contact for maintenance-related parts needs
• Ensure parts availability for:
• Corrective maintenance
• Preventative maintenance
• Planned shutdowns
• Proactively communicate part status, delays, and potential risks

• Maintain accurate data in CMMS/SAP systems (parts, pricing, and vendor information)
• Track purchase order status and delivery timelines
• Maintain purchasing documentation for compliance and audits
• Support reporting related to:
• Stockouts
• Expedited orders
• Maintenance spend trends

• Reduced stockouts and improved parts availability
• Accurate inventory with consistent cycle count completion
• Lower expedite rates and reduced premium freight costs
• Fast, accurate purchasing cycle times
• Strong vendor relationships and responsiveness
• Improved maintenance efficiency and reduced downtime

• High school diploma or equivalent (Associate’s degree or technical background preferred)
• Minimum of 2 years of experience in a purchasing, inventory, or maintenance support role
• Strong mechanical aptitude with the ability to identify maintenance parts
• Experience with CMMS, SAP, or inventory management systems
• Proficiency in Microsoft Excel and basic computer systems

• Experience in a manufacturing or food/dairy environment
• Familiarity with maintenance parts such as motors, bearings, valves, and pneumatics
• Knowledge of MRO (Maintenance, Repair, and Operations) inventory practices
• Understanding of procurement processes and vendor management

• Attention to Detail
  - Accuracy in part identification and inventory management
• Urgency & Execution
  - Ability to support fast-paced maintenance demands
• Organization
  -…