Skilled Trades Coordinator

Responsibilities

• Review work orders, scope, and site conditions to determine required trades and define the order of operations.
• Prepare detailed estimates for labor, materials, and time for customer approval before work starts, ensuring compliance with university policies and budget guidelines.
• Work with Customer Service to provide estimates to customers and follow up responses.
• Develop short-interval schedules for small jobs (routine maintenance, minor repairs, room refreshes, preventive maintenance tasks, and minor renovations).
• Prevent trade conflicts by sequencing tasks and coordinating site access.
• Manage short- and long-term schedule of work ensuring identification of conflicts prior to work beginning.
• Coordinate / Communicate timelines and expectations to campus customers.
• Track costs and labor in the CMMS; monitor progress and adjust sequencing as needed.
• Work with our Code Compliance Manager and Environment, Health, and Safety team to ensure adherence to safety standards, building codes, and university policies.
• Manage multi-trade work order backlog ensuring that all billable work orders are completed in a timely manner.
• Assist the Operations Work Order Planner and Scheduler to develop, monitor, and report on key performance indicators (KPIs).
• Assist the Operations Work Order Planner and Scheduler to identify and implement improvements to the work order process and systems.
• Perform complex assignments and specialized tasks.
• Other duties as assigned.