Senior Accounting and Procurement Specialist

Senior Accounting and Procurement Specialist

Interior Design Firm Buford, GA | Full Time | Hybrid Working Style

After Training Our client's well-established, award-winning interior design firm, which creates inspiring environments for residential communities throughout the Eastern United States, is growing and seeking a pivotal Senior Accounting and Procurement Specialist. As the Senior Accounting and Procurement Specialist, you'll play a vital role in supporting procurement, office operations, and accounting functions while working alongside a collaborative, creative team. If you're proactive, resourceful, and enjoy being the person everyone can count on, we'd love to hear from you.

• Request quotes and place orders for furnishings, materials, and project-related products
• Track purchase orders, lead times, shipping schedules, and deliveries to ensure projects remain on schedule
• Expedite orders and proactively resolve shipping or vendor issues
• Build and maintain strong relationships with vendors and suppliers
• Maintain accurate procurement records and purchasing documentation

• Provide administrative support to leadership and the team
• Maintain organized digital project files
• Assist with client onboarding and general documentation using Quick Books Online
• Support daily office operations and ensure a smooth workflow across the team
• Office management tasks (like coordinating vendor visits, office supply, & snack orders, coordinating office maintenance needs)

• Assist with purchase orders, expense tracking, and basic bookkeeping functions
• Coordinate with accounting regarding vendor invoices and payment processing
• Maintain accurate financial and procurement records
• Help prepare and review P&L's, balance sheets, coordinate with outside accountant for tax needs
• Ensure that all sales tax and bills are paid
• Create invoices and send them out to appropriate part through Quick Books
• Support reconciliation of project purchases and related documentation

• Serve as a professional point of contact for clients, vendors, and suppliers
• Provide updates regarding orders, deliveries, and project timelines
• Coordinate follow-ups and help ensure a seamless client experience

• 4+ years of experience in office administration, procurement, operations, or accounting support
• Experience with in interior design, architecture, construction, furniture, or a related industry is preferred
• Must have strong experience with Quick Books Online
• Proficiency in Microsoft Office and/or Google Workspace
• Strong organizational and multitasking skills with excellent attention to detail
• Experience with purchasing, order management, and vendor coordination
• Basic accounting or bookkeeping experience preferred
• Ability to work independently while supporting a collaborative team
• Positive, proactive, and solution-oriented mindset