Procurement and Office Administrator

Overview

After training, our client – an award‑winning interior design firm serving residential communities across the Eastern United States – is looking for a Procurement & Office Administrator. In this role you will support procurement, office operations, and accounting functions while collaborating with a creative, collaborative team.

• Procurement & Vendor Coordination
  • Request quotes and place orders for furnishings, materials, and project‑related products.
  • Track purchase orders, lead times, shipping schedules and deliveries to keep projects on schedule.
  • Expedite orders and proactively resolve shipping or vendor issues.
  • Build and maintain strong relationships with vendors and suppliers.
  • Maintain accurate procurement records and purchasing documentation.
• Office Administration
  • Provide administrative support to leadership and the team.
  • Maintain organized digital project files.
  • Assist with client onboarding and general documentation using Quick Books Online.
  • Support daily office operations to ensure smooth workflow across the team.
• Accounting Support
  • Assist with purchase orders, expense tracking, and basic bookkeeping functions.
  • Coordinate with accounting regarding vendor invoices and payment processing.
  • Maintain accurate financial and procurement records.
  • Support reconciliation of project purchases and related documentation.
• Client & Vendor Communication
  • Serve as a professional point of contact for clients, vendors, and suppliers.
  • Provide updates regarding orders, deliveries, and project timelines.
  • Coordinate follow‑ups and help ensure a seamless client experience.

• 4+ years of experience in office administration, procurement, operations, or accounting support.
• Experience with in interior design, architecture, construction, furniture, or a related industry is preferred.
• Strong experience with Quick Books Online.
• Proficiency in Microsoft Office and/or Google Workspace.
• Strong organizational and multitasking skills with excellent attention to detail.
• Experience with purchasing, order management, and vendor coordination.
• Basic accounting or bookkeeping experience preferred.
• Ability to work independently while supporting a collaborative team.
• Positive, proactive, and solution‑oriented mindset.