Executive Assisant

About Us

At Cast & Crew, we've empowered creativity and supported the global entertainment industry for decades. Together with our family of brands - Backstage, CAPS, Checks & Balances, Final Draft, Media Services, Sargent-Disc, and The TEAM Companies - we operate as a combined entertainment technology and services provider offering industry standard screenwriting accounting software, digital payroll products, data & reporting, and a host of creative tools.

The industry continues to move faster than ever, and the need for our expertise, our technology, and our people has never been greater. We are a production's best ally every step of the way. #One Cast One Crew

Position Overview

The Executive Assistant serves as a partner and as the main point of contact to the Executive(s) and providing high-level administrative support to their teams.

The ideal candidate thrives in a fast-paced, demanding role and possesses the ability to prioritize and multi-task in a timely and efficient manner while maintaining the utmost accuracy, professionalism and confidentiality. This role requires excellent organizational and communication skills.

Core Responsibilities

* Provide support to the Executive(s) and team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently

* Support leaders in maintaining relationships to ensure progression in communications and to surface and pursue opportunities for collaboration

* Manage, proof, and draft communications between upper management, employees, clients and third parties, which entail liaising with internal and external executives on various projects and tasks

* Embrace the culture, values, and goals of your leaders when engaging with internal and external stakeholders

* Understand the business preferences and priorities of your leaders in order to best support their time

* Manage calendars with strong attention to precision & detail, providing reminders, resolving conflicts, and communicating changes.

* Lead and coordinate logistics for internal and external meetings

* Manage inquiries quickly, proactively, and follow through on tasks to successful completion

* Provide support in organizing data and presentations (Excel and PowerPoint)

* Recognize operational weaknesses and help sharpen processes or develop new ones

* Collaborate with other members of the admin team to provide seamless support for the company

* Prepare expense reports and purchase reqs

* Coordinate both domestic and international travel arrangements

* General office duties, administrative support, and projects or special assignments as needed

Key Qualifications

* 5+ years of experience as an Executive Assistant or Administrative Business Partner supporting C-Level Executives, Chief of Staff or equivalent experience

* Capable of prioritizing business needs and make trade-offs across all stakeholders accordingly

* Exceptional attention to detail and commitment to faultless execution on tasks

* Polished communication skills - verbal and written - with ability to interact with people of all levels and ability to display finesse and stability under pressure

* Excellent organizational and time management skills with proven experience efficiently managing and prioritizing time-sensitive tasks in a fast-paced environment

* Capacity to navigate, digest, and make decisions amidst uncertainty

* Technologically savvy with the ability to quickly accommodate to new applications and tools - e.g. Microsoft PowerPoint, Excel, Word, Outlook and Visio

* A self-starter who can manage priorities and make trade-offs when needs change

* Possess discretion and sensitivity towards confidential information

* Proactive and motivated to emphasize on current processes and build efficient systems

* Understand the highly adaptable nature of support work and are comfortable with being available as needed

* Experience in related fields is a plus

* High school graduate or equivalent;
Bachelor's degree or equivalent work experience preferred

Special Work Conditions

* Sedentary - Involves sitting most of the time but may involve walking or standing for brief periods of time. Some positions may entail exerting up to 15 lbs. of force occasionally and/or a negligible amount of force to lift, carry, push, or pull.

Benefits

Cast & Crew provides a comprehensive package of employee benefits including:
Medical, Dental, Vision, PTO, health and wellness programs, employee discounts, and more!

Note:

Cast & Crew benefits are subject to eligibility requirements.

Cast & Crew is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. It is our policy to provide equal employment opportunities to all individuals based on job-related qualifications and ability to perform a job, without regard to age, gender, gender identity, sexual orientation, race, color, religion, creed, national origin, disability, genetic information, veteran status, citizenship or marital status, and to maintain a non-discriminatory…