Executive Assisant

About Us

At Cast & Crew, we’ve empowered creativity and supported the global entertainment industry for decades. Together with our family of brands – Backstage, CAPS, Checks & Balances, Final Draft, Media Services, Sargent-Disc, and The TEAM Companies – we operate as a combined entertainment technology and services provider offering industry standard screenwriting accounting software, digital payroll products, data & reporting, and a host of creative tools.

The industry continues to move faster than ever, and the need for our expertise, our technology, and our people has never been greater. We are a production’s best ally every step of the way. #One Cast One Crew

The Executive Assistant serves as a partner and as the main point of contact to the Executive(s) and providing high-level administrative support to their teams. The ideal candidate thrives in a fast‑paced, demanding role and possesses the ability to prioritize and multi‑task in a timely and efficient manner while maintaining the utmost accuracy, professionalism and confidentiality. This role requires excellent organizational and communication skills.

• Provide support to the Executive(s) and team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently
• Support leaders in maintaining relationships to ensure progression in communications and to surface and pursue opportunities for collaboration
• Manage, proof, and draft communications between upper management, employees, clients and third parties, which entail liaising with internal and external executives on various projects and tasks
• Embrace the culture, values, and goals of your leaders when engaging with internal and external stakeholders
• Understand the business preferences and priorities of your leaders in order to best support their time
• Manage calendars with strong attention to precision & detail, providing reminders, resolving conflicts, and communicating changes
• Lead and coordinate logistics for internal and external meetings
• Manage inquiries quickly, proactively, and follow through on tasks to successful completion
• Provide support in organizing data and presentations (Excel and PowerPoint)
• Recognize operational weaknesses and help sharpen processes or develop new ones
• Collaborate with other members of the admin team to provide seamless support for the company
• Prepare expense reports and purchase reqs
• Coordinate both domestic and international travel arrangements
• General office duties, administrative support, and projects or special assignments as needed

• 5+ years of experience as an Executive Assistant or Administrative Business Partner supporting C‑Level Executives, Chief of Staff or equivalent experience
• Capable of prioritizing business needs and make trade‑offs across all stakeholders accordingly
• Exceptional attention to detail and commitment to faultless execution on tasks
• Polished communication skills – verbal and written – with ability to interact with people of all levels and ability to display finesse and stability under pressure
• Excellent organizational and time management skills with proven experience efficiently managing and prioritizing time‑sensitive tasks in a fast‑paced environment
• Capacity to navigate, digest, and make decisions amidst uncertainty
• Technologically savvy with the ability to quickly accommodate to new applications and tools – e.g. Microsoft PowerPoint, Excel, Word, Outlook and Visio
• A self‑starter who can manage priorities and make trade‑offs when needs change
• Possess discretion and sensitivity towards confidential information
• Proactive and motivated to emphasize current processes and build efficient systems
• Understand the highly adaptable nature of support work and are comfortable with being available as needed
• Experience in related fields is a plus
• High school graduate or equivalent;
  Bachelor’s degree or equivalent work experience preferred

• Sedentary – Involves sitting most of the time but may involve walking or standing for brief periods of time. Some positions may entail exerting up to 15 lbs. of force occasionally and/or a negligible amount of…