Executive Administrative Assistant

This range is provided by Russell Tobin. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$28.00/hr - $35.00/hr

Location: Onsite in Burbank, CA (Mon–Thurs) | Remote on Fridays

Pay: $28–$35/hour (W2) | 3-Month Contract

Employment Type: Contract (W2 through Russell Tobin)

Russell Tobin is excited to support a global leader in the media and entertainment industry in hiring an Executive Administrative Assistant to join a dynamic Corporate Human Resources team. This fast-paced and highly visible department supports some of the most creative and strategic minds in the business. If you're a relationship-builder, a calendar ninja, and a master of discretion, this is an opportunity to shine behind the scenes at a company that shapes culture and brings joy to audiences around the world.

In this role, you’ll provide direct administrative support to a Vice President and three Directors, helping manage the day-to-day flow of operations. You'll also collaborate across departments and be the go-to person for everything from travel and meeting logistics to onboarding and team morale.

Key Responsibilities:

• Act as the primary administrative support for senior HR leaders
• Manage multiple complex calendars with changing priorities
• Coordinate high-volume meetings, video calls, and conference rooms
• Prepare detailed multi-city travel itineraries with foresight for logistics
• Process expense reports and maintain department supplies and purchase orders
• Draft internal communications, reports, and summaries
• Assist with onboarding and serve as a helpful guide for new employees
• Collaborate on event planning, from executive offsites to internal celebrations
• Maintain confidentiality in handling sensitive information
• Be proactive, professional, and approachable in all internal interactions

What We’re Looking For:

• 5+ years supporting Director-level or above (corporate or entertainment experience a plus)
• Excellent written and verbal communication skills
• Strong organizational skills and detail orientation
• High proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Experience using SAP, SharePoint, Concur, or similar platforms
• Ability to stay composed under pressure and manage shifting priorities
• A team-first attitude – ready to partner with other admins and support staff
• Someone who asks smart questions, takes initiative, and always follows through

Nice to Haves:

• Experience supporting leaders in a large, publicly traded organization
• Background in entertainment, media, or HR functions
• This position is onsite Monday–Thursday at the Burbank campus; remote on Fridays
• Candidates must be based in the greater Los Angeles area and available to work onsite as required

Pride Global offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

• Seniority level Associate

• Employment type
  
  Contract

• Job function Administrative
• Industries Entertainment Providers and Broadcast Media Production and Distribution

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Medical insurance

Vision insurance

401(k)

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