Administrative Assistant - Labor Relations

Software Resources has an immediate job opportunity for an Administrative Assistant - Labor Relations with a major corporation in Burbank, CA. 4 days (M-Th) onsite, 1 day (Friday) remote.

6+ month contract

Pay Rate: $33 - $36/hr DOE

• Location: Burbank
• Schedule: Standard Mon–Fri, 9:00–6:00, with some flexibility.
• Hybrid: 4 days (M-Th) onsite, 1 day (Friday) remote.
• Dress code: Business appropriate, not overly strict.
• Collaborative team environment; strong interpersonal presence required.

• Highly organized, detail-oriented, personable, and team-oriented.
• Strong written and verbal communication skills.
• Comfortable managing competing priorities; tech-savvy with office tools (Word, Excel, PowerPoint).
• Good judgment is critical; reliable employment history with logical progression.

This position provides day-to-day administrative support to a Managing Vice President, Vice President and Senior Counsel.

• Answer and screen incoming calls.
• Update departmental database of agreements.
• Search within legal and other internal databases to locate essential information for labor executives.
• Create and maintain departmental and individual show files as well as individual attorney files and binders.
• Schedule meetings and maintain extensive calendars.
• Handle the preparation and processing of expense reports.
• Update status reports and department assignment sheet.
• General office duties including photocopying, faxing and filing, ordering office and kitchen supplies.
• Assist in setting‑up offices for new hires and/or interns and moves within the department.
• Contribute to departmental projects as well as implement special projects as assigned.
• Act as back up for all department assistants.
• Responsible for researching and responding to DGA requests regarding Deal Memo.
• Prepare PowerPoint and Excel spreadsheets as required.
• Track and distribute agreements, rate sheets, no-hire lists, and other important notices to other departments and business units.
• Prepare and distribute various notices, correspondence and other reports to various guilds/unions.
• Assist with start-up paperwork/agreements for Canadian and other foreign productions.

• Facilities requests
• Telecom
• IT/computer related requests
• Obtaining all validations for employees
• Video conferencing set‑up

• At least 2 years or more in an administrative role and/or equivalent experience supporting an executive.
• Excellent organizational and prioritization skills and attention to detail.
• Sharp written and verbal communication skills, including clean grammar.
• Ability to multi‑task and prioritize deadlines/deliverables.
• Strong proficiency with computers, phones and office equipment.
• Mastery of Microsoft Office Suite (MS Word, PowerPoint, Excel, Outlook) and working in a Windows environment.
• Confidence to learn new programs such as SAP, SharePoint, and Concur.
• Reliability handling confidential information.
• Desire to truly be helpful to leaders and co‑workers, to go the extra mile.
• Takes initiative and pride in work and is not afraid to make suggestions or propose alternative ways of doing things.
• A positive outlook, a can‑do attitude, and a calm head and steady hand to deal with the unexpected in a fast‑paced environment.

Bachelor's degree in media related field or equivalent work experience.

• Calendar management and coordination across multiple attorneys.
• Daily operations support and keeping the team organized.
• Handling communications (email/phone), expense reporting via Concur, occasional travel booking.
• Basic spreadsheet work; assisting with PowerPoint/presentation prep is preferred.

• 2+ years EA/administrative experience; experience supporting multiple stakeholders.
• Familiarity with Disney systems or prior Disney experience is a plus.
• Concur experience (trainable).