Administrative​/Clerical Assistant, Office Administrator​/ Coordinator

Summary / Objective

The Assistant provides administrative support to the MDDN and artist teams, following all MDDN standards for service.

• Provides administrative support with integrity and discretion in handling confidential information, and professionalism in dealing with manager's business as well as personal contacts
• Balances and maintains calendar for Executive: set all calls, meetings, zooms
• Ensures all the information is in Executive’s calendar is correct and updated accordingly
• Ensures executives are set up for success in every way including: sending daily schedules each morning, provide reminders of upcoming events, provides all the details concisely executives are prepared
• Ensures artist's calendar and schedules are correct in partnership with Coordinator and Associate
• Assists in prioritizing unanswered emails and brings them to the attention of the Executive timely
• Updates all artist one sheets with most recent stats and numbers weekly
• Handles scheduling of artist sessions set by Executive
• Keeps information flowing among all members of internal and external teams
• Helps with marketing ideas and creative brainstorming
• Coordinates travel for executive and makes sure the schedule is accurate across multiple time zones including: promo schedules travel bookings, sorting visas, accommodations, and itineraries
• Assists travel coordination in partnership with Tour Manager and provides itineraries for vans, hotels, and flights
• Processes all show guest list, press, and photography requests in partnership with the Tour Manager
• Assists on-site at client events, shows, shoots, as needed/requested by supervisor.
• Adheres to all formatting and posting standards related to MDDN social media posting
• Additional duties outside of this list of responsibilities may be assigned by the employee’s manager from time to time

• High School Diploma or GED required
• 1-2 years of experience in the Entertainment Industry required
• Demonstrates good common sense, be reliable, trustworthy, and capable of handling high-stress situations in a calm manner
• Ability to operate with an exceptional attention to detail, excellent organizational and analytical skills, and most importantly, the ability to prioritize and multi-task under extreme pressure in a fast-paced environment
• Intermediate knowledge of GSuite/Microsoft Office tools

• This position may require the employee to stand, walk, or sit for long periods of time beyond 8 hours
• This position may require the employee to work in environments with loud sound