Executive Assistant Burbank, CA

Executive Assistant

We are looking for an Executive Assistant to provide high-level administrative and operational support to Employee Relations leadership in Burbank, California. This long-term contract opportunity is ideal for someone who thrives in a fast-moving environment, exercises sound judgment, and handles sensitive matters with discretion. The role supports senior leaders across a broad employee relations function and helps ensure meetings, travel, communications, and team activities run smoothly.

This position offers the chance to contribute to an organization focused on building a respectful, consistent, and positive employee experience.

Responsibilities:

• Oversee complex scheduling for senior Employee Relations leaders, coordinating shifting priorities, recurring meetings, and cross-functional appointments across multiple time zones.

• Arrange meeting logistics from end to end, including invitations, conference details, presentation readiness, room setup, and guest coordination to support seamless executive interactions.

• Maintain accurate and confidential records through detailed data entry and careful handling of sensitive information.

• Organize onsite and offsite meetings and events, partnering with stakeholders across different leadership levels to manage timelines, materials, and execution.

• Coordinate domestic and international travel plans, preparing detailed itineraries, managing trip logistics, and providing responsive support while leaders are away from the office.

• Develop effective PowerPoint presentations and other business documents that support leadership communications and team initiatives.

• Monitor changing business needs and adjust calendars, meeting plans, and administrative priorities with speed and accuracy.

• Serve as a dependable point of coordination for internal partners and visiting stakeholders, ensuring clear communication and a positive experience.