Office manager​/Administrative Coordinator

Network Optix (Nx) is a global powerhouse in enterprise video software platform development, driven by a mission to empower the creation of intelligent video-based solutions and products capable of converting video into actionable data. Over fifteen years in the making, the Network Optix Enterprise Video Operating System helps innovative organizations rapidly and affordably build world-class, custom-tailored, enterprise-scale video products and solutions.

Nx is headquartered in Walnut Creek, California, with additional locations in Burbank, California, Beaverton, Oregon, Belgrade, Serbia;
Hague, Netherlands;
Taipei, Taiwan, and regional teams distributed across the globe. Recognized on the Inc. 5000 Fastest Growing Companies list for 10 years in a row, we are committed to expanding our teams cross-functionally and globally.

At Network Optix, our corporate vision is to change the way the world interacts with video, shifting the paradigm from passive observation to actionable intelligence.
We are pioneering video management as an operating system of the future : an open, intelligent platform that leverages deep data integration and agentic AI to orchestrate real-time analytics and autonomous decision-making. We believe software should be instantly usable, open, lightweight, and extremely powerful. Moving beyond legacy infrastructure, we create open-platform ecosystems where video serves as the foundation for autonomous decision-making and next-generation operational intelligence.

Our Nx culture is built for innovators, builders, and problem solvers who value agility and lean processes and love shipping great technology. We value technical expertise, speed, flexibility, and integrity.

Summary / Purpose of the role

The main purpose of an Administrative Coordinator is to ensure the smooth and efficient operation of the office by overseeing administrative tasks, coordinating office procedures, and supporting staff needs. They play a key role in maintaining a productive work environment and facilitating effective communication within the organization.

What you will be doing

Office Operations & Facilities (45%)

• Maintain a clean, welcoming, and well-stocked office environment by managing inventory, supplies, snacks, and workspace organization.

• Handle incoming mail and deliveries, as well as outgoing mail and shipments, ensuring they are sorted and delivered promptly to the appropriate recipients.

• Serve as the primary point of contact for third-party vendors and building services, including maintenance, janitorial, landscaping, plant care, and other facility-related needs.

• Conduct research to inform office supply purchasing decisions, track inventory levels, and maintain relationships with vendors to ensure smooth office operations.

• Track expenses against assigned budgets and monitor bills and invoices for office and vendor services, submitting to Accounts Payable and uploading to tools like  for credit card reconciliation.

• Identify inefficiencies within office operations and collaborate with departments such as HR, Finance, and IT to implement process improvements and optimize workflows.

• Oversee office safety and ensure compliance with health and safety regulations, including managing safety protocols such as safety drills, first aid procedures, and other workplace safety initiatives.

Workplace Experience (35%)

• Ensure a seamless and positive workplace experience by greeting and assisting visitors with professionalism and enthusiasm, manage building access through digital systems, and ensure every guest interaction is welcoming, seamless, and aligned with our brand.

• Assist with new hire onboarding logistics, including coordinating equipment shipments, preparing welcome kits, setting up workstations, and…