Executive Assistant

Background
:
Peermusic was founded over 90 years ago and is the largest independent music publisher in the world with 39 offices in 33 countries. The role is based in Burbank, CA.

We are seeking an exceptionally organized and proactive Executive Assistant to provide high-level support for the department of legal and business affairs of an independent global music company, reporting to the Chief Counsel.

As a critical supporting member of a global corporate team, you will play a vital role in a dynamic and growing entertainment company, supporting staff attorneys and enabling the Chief Counsel to focus on strategic corporate, transactional, litigation, and policy initiatives.

Responsibilities

• Executive support:
  Manage the Chief Counsel’s complex calendar, priorities, domestic and international travel, expense reporting, training requirements, departmental matter oversight, and day-to-day executive workflow.
• Meetings and communications:
  Schedule and coordinate a high volume of internal and external meetings across time zones; prepare materials, take notes when requested, track follow-up, and triage incoming correspondence and requests.
• Corporate governance:
  Support the Chief Counsel’s oversight of corporate governance matters for Peermusic companies worldwide, organizing execution, signature, and notarization processes; following up with directors and senior officers to meet tight deadlines.
• Executive administration:
  Coordinate document execution, vouchers and payment paperwork, deadline tracking, electronic filing and retrieval, and use of task-management, e-signature, matter-management, and legal-billing systems.
• Confidentiality and judgment:
  Handle privileged, commercially sensitive, personal, and executive-level information with discretion, diplomacy, and sound judgment.

Qualifications

• Minimum 3 years of experience supporting a senior or C-suite executive; experience in a global company or supporting a general counsel, chief legal officer, or corporate secretary is strongly preferred.
• Exceptional organization, written and verbal communication, prioritization, and follow-through, with the ability to exercise independent judgment under tight deadlines.
• Advanced proficiency in Microsoft Word, Outlook, Excel, PowerPoint, SharePoint, and Teams; proficiency with e-signature platforms and ability to learn new systems quickly.
• Responsible and effective use of company-approved AI productivity tools, including verification of outputs and protection of confidential and privileged information.
• High integrity and discretion. Proficiency in Spanish language is an asset.

Competitive salary and paid holidays; generous medical, dental, and vision benefits; 401(k) with a 50% employer match on employee contributions up to 5%; and the opportunity to work in a respectful global community serving music creators.

For consideration, please send resume with a cover letter to