Construction Project Administrator

Are you detail-oriented, organized, and ready to play a critical role in driving the success of multi-family construction projects? We’re looking for a Construction Project Administrator to join our team and support projects from start to finish. This role works cross-functionally with Project Managers, Customer Service Managers, Accounting, and our Installation Team — ensuring projects are completed efficiently, on time, and on budget.

The ideal candidate will have experience with construction, pay applications, billing, and AIA contracts.

• Collect and organize field completion certificates to generate accurate billings.
• Prepare and review customer billings, vendor payments, and cost projections.
• Monitor project financials, ensuring accounts receivable goals are met (30 days outstanding).
• Support Project Managers with reporting, project performance tracking, and vendor coordination.
• Oversee billings, change orders, and contract input to ensure project and company success.
• Manage document control, AIA contracts, pay apps, and reporting processes.
• Participate in vendor bids, operations meetings, and strategic project reviews.
• Troubleshoot risks, “out of scope” issues, and support continuous process improvement

• Experience: 3–6 years in construction project administration or a related role, with at least 3 years of relevant accounting experience.
• Skills: Strong attention to detail, excellent math and problem-solving skills, and the ability to spot inconsistencies before they become issues.
• Tools: Proficiency in Microsoft Office Suite (Excel, Word, Outlook a must).
• Knowledge: Solid understanding of accounts payable/receivable, financial reporting, and construction processes.
• Traits: Excellent communicator, collaborative team player, highly organized, able to manage multiple priorities simultaneously.

• Be part of a collaborative and supportive team culture.
• Gain exposure to all aspects of multi-family construction projects.
• Play a key role in ensuring financial accuracy and project success.
• Opportunities to contribute to process improvements and knowledge-sharing across teams.

If you’re excited to combine your construction and accounting expertise to make a real impact, we’d love to hear from you. Apply today and help us keep our projects running smoothly and successfully!