Manager, Special Events

Overview

Welcome to Warner Bros. Discovery. The stuff dreams are made of.

Who We Are…

When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD’s vast portfolio of iconic content and beloved brands are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what’s next…

From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.

Your Role

Warner Bros. Studio Operations is looking for a Manager, Special Events to support the Warner Bros. Special Events department. This position will oversee the day-to-day management of department staff and produce flagship events. We are looking for a high-judgement, self-motivated, and innovative Event Manager who will manage the ideation, development, and implementation of internal and 3rd party events that inspire and create memorable experiences.

In this position you will generate, execute and review client proposals (both internal and 3rd party), manage all event food and beverage, event rentals, staffing, event design, entertainment, security and parking logistics. The ideal candidate has a minimum of 6 years of experience in event production and internal team management. You are energetic and confident and will lead your teammates to grow, achieve and be positive.

This position reports to the Director of Special Events to support, develop, and execute the business plan and long-term strategies for all event operations.

• Lead coordination for all assigned events through event, install and strike; including assisting with setting up chairs, tables, etc.
• Management of food and beverage, create event layouts/ diagrams, menu collaboration with Executive Chef.
• Create and place rental and staffing orders, manage internal/external vendors, supervise temporary event staff.
• Prepare event production collateral and manage project timelines including production schedules.
• Review event production collateral generated by Specialist, Event Coordinators and Event Assistant.
• Create weekly schedules for Event Specialist, Event Coordinators and Event Assistant.
• Train, supervise, and coordinate internal and external event staff to ensure a smooth execution of events, providing coaching and feedback for continuous team improvement.
• Select rental equipment and beverage purchases for event department
• Purchases liquor, disposables, and general supplies for event department
• Build revenue generating proposals for clients.
• Procure and process all client event payments inclusive of deposits.
• Complete and submit cost sheets, tip sheets, submit pre-event quotes and post event invoices.
• Manage and reconcile event budgets post-event ensuring alignment with department profit goals.
• Review proposals generated by Event Specialist, Event Coordinators and Event Assistant.
• Review all event vendors purchases by Event Specialist and Event Coordinators.
• Support Director, Special Events in reviewing staffing assignments, event calendars, office inventory and department staff needs.
• Set staff objectives and report on accountabilities and key performance indicators.
• Complete timely performance reviews given to Event Specialist, Event Coordinators, Event Assistant and Steward.
• Perform quarterly business reviews of vendor performance.
• Actively engage in weekly team meetings, report on portfolio of events, and prepare post-event reports.
• Lead client site visits, respond to phone, email, and website inquiries, requests for information.
• Foster an inclusive team culture encouraging a professional, supportive, rewarding and innovative team dynamic.
• Look for opportunities to seek out relationships with vendors, venues, and other industry contacts to create growth opportunities for department revenue.
• Stay current, and often ahead of trends, in design, tech, production, film and television.
• Lead and support internal staff…