16546 - Vice President of Payroll, Sports & Entertainment - CA - On Site

VP Of Payroll, Sports & Entertainment

The VP of Payroll, Sports & Entertainment is responsible for managing the end-to-end payroll processes for multiple entertainment projects, including film, television, live events, and digital media. The role requires ensuring timely and accurate payroll processing while maintaining compliance with union agreements, tax laws, and other regulatory requirements. The VP will lead a team of payroll specialists and work closely with production management and finance teams.

• Lead and mentor a team of payroll professionals, ensuring adherence to company policies and payroll best practices.
• Oversee staff development, performance reviews, and continuous training to improve payroll accuracy and compliance.
• Ensure compliance with complex payroll regulations related to entertainment labor laws, guild agreements (SAG-AFTRA, DGA, WGA, IATSE, etc., and state and federal tax laws.
• Manage payroll for multiple jurisdictions and locations.
• Oversee the accurate and timely processing of payroll for cast, crew, and production employees, including union and non-union workers.
• Ensure adherence to all applicable laws, including tax with holdings, deductions and benefits.
• Provide detailed payroll reports.
• Oversee union compliance reporting and respond to audits and inquiries from regulatory agencies.
• Maintain up-to-date knowledge of changes in labor laws, union contracts, and industry standards.
• Identify opportunities for process improvements, leveraging technology to enhance efficiency in payroll operations.
• Oversee the implementation of payroll systems and software updates, ensuring team is well trained in new tools and technologies.
• Collaborate with IT and development teams to enhance functionality and resolve system issues. Serve as an entertainment payroll SME for software development and payroll processes and procedures.

• Build, maintain and promote relationships with team members, peers across disciplines, and all other company team members ensuring effective coordination of communications and services affecting clients.
• Attend webinars and training to stay up to date on best practices related to the company and department.
• Complete projects and other duties as assigned by supervisor.

• In-depth knowledge of guild and union rules (SAG-AFTRA, DGA, WGA, IATSE, etc.)
• Proficiency with payroll software (e.g., Entertainment Partners, Cast & Crew, Greenslate, etc.) and accounting systems.
• Excellent leadership and team management skills, with a proven track record of improving operational processes.
• Strong understanding of tax laws, wage and hour laws, and payroll best practices.
• Ability to multi-task and work in a fast-paced, deadline-driven environment with attention to detail and accuracy.
• Experience with process automation and payroll technology solutions.
• Strong analytical, problem-solving, and decision-making skills.
• Ability to efficiently organize work activities to meet daily and weekly deadlines.
• Good communication skills and ability to work effectively in a team environment

• Extensive knowledge of entertainment payroll platforms required
• 7+ years of entertainment industry payroll experience mandatory
• 5+ years of management experience
  • Intermediate to strong skills in MS Office, including Excel and Outlook

** Physical, Mental, & Communication Demands

Physical Demands:

• Sedentary Work:
  Primarily involves sitting for extended periods, often at a desk or computer.
• Manual Dexterity:
  Frequent use of hands and fingers to operate a computer keyboard, mouse, and other office equipment.
• Mobility:
  Occasional walking or traversing throughout the office to meet with leaders and other employees.
• Visual Acuity:
  Ability to read and analyze data on a computer screen (or to read and analyze data with reasonable accommodation) and in printed materials.
• Lifting & Carrying:
  Minimal physical lifting required, but may involve handling documents, and lifting light office supplies.

Mental Demands:

• Attention to Detail:
  High level of accuracy needed for managing client payroll accounts.
• Problem-Solving:
  Ability to troubleshoot issues related to client issues and escalations.
• Multitasking:
  Manage multiple tasks and projects simultaneously, often under tight deadlines.
• Decision-Making:
  Make informed decisions regarding when it is appropriate to escalate client concerns or issues.
• Stress Management:
  Handle stressful situations calmly and effectively, especially when dealing with client and employee concerns.

Communication Demands:

• Interpersonal
  
  Skills:
  
  Strong ability to build relationships and communicate effectively with employees, managers, clients and external vendors.
• Cultural Sensitivity:
  Communicate with individuals from diverse cultural backgrounds, demonstrating cultural awareness and sensitivity.
• Written Communication:
  Prepare clear and concise documentation, including emails and notes.
• Verbal…