Human Resources Assistant

Join Our Team as a Human Resources Coordinator

Hotel Burbank in the heart of Burbank, CA, is seeking a talented individual to join our team as a Human Resources Coordinator. This is not just a job; it's an opportunity to grow and thrive in the hospitality industry.

• Be part of a dynamic team dedicated to providing exceptional guest experiences.
• Work in a vibrant and fast-paced environment where no two days are the same.
• Enjoy competitive compensation and benefits package.
• Opportunities for career advancement and professional development.

• Assist in recruitment processes, from posting job openings to conducting interviews.
• Coordinate employee onboarding and training programs.
• Ensure compliance with labor laws and hotel policies.

Job Summary:

Provides day-to-day human resources administrative support in all the OSO.

Duties and Responsibilities:

• Practice OSHA (Occupational Safety and Health Administration) standards and comply with all company safety policies and procedures.
• Assist with clerical function of the recruitment process as needed.

Recruitment & Onboarding

• Coordinate job postings, interview scheduling, and pre-employment screenings.
• Prepare offer letters and onboarding paperwork.
• Conduct and or assist with new hire orientations and ensure completion of I-9, E-Verify, and required documents.
• Track and file background checks, onboarding checklist and employment eligibility records.
• Translate documents as requested.

Employee Records & HR Administration

• Maintain accurate employee personnel files (paper and electronic).
• Process employee status changes, promotions, transfers, and terminations as needed.
• Track attendance, corrective actions, and disciplinary documentation as needed.
• Assist with exit interviews and offboarding checklists as needed.

Training & Engagement

• Coordinate employee training sessions and maintain training records.
• Support recognition programs, employee events, and engagement initiatives.
• Notifies the HRD promptly and fully of all problems or unusual matters of significance.
• Provides administrative support to human resources function as needed (e.g. correspondence generation, record keeping, file maintenance, keeping document bins filled up in all locations).
• Files papers and documents into appropriate employee files (paper and digital); performs paper and system audits as requested.
• Maintains the birthday,safety and other programs up to date and provides HR managers with monthly reports.
• Assists with the benefits open enrollment process. Coordination, setting up meetings, letters and packets.
• Report all unsafe conditions immediately. Follow and know emergency procedures as needed.
• Keep the work area clean and organized.
• Maintain a good working relationship with other departments, employees, and guests.
• Develops internal communication materials regarding human resources policies and procedures, recruitment, and other internal business issues.
• Maintain office supplies for department.
• Ensures accurate, competent, attention to detail in all job tasks.
• Assist HR leadership with special projects as assigned.
• Maintain confidentiality and professionalism at all times.
• Performs other duties as assigned.

Minimum Qualifications:

High School diploma, associate degree preferred in related area plus one year of administrative or human resources experience or an equivalent combination of education and experience. Must speak fluent English. Bilingual (Spanish) Required.

If you're ready to take the next step in your HR career and be part of a team that values your contributions, apply now to join Hotel Burbank as a Human Resources Coordinator. Elevate your career with us!