Shipping & Receiving Coordinator

Description

Headquartered in Atlanta, Georgia and founded in 1993, Precision Aviation Group (PAG) is a leading provider of maintenance, repair, and overhaul (MRO) and value-added supply chain services to the aerospace and defense industries. PAG offers comprehensive MRO services on over 200,000 product lines. PAG supports operators in the Airline, Business and General Aviation (BGA), Military and Rotary Wing markets through its Inventory Supported Maintenance, Repair, and Overhaul (ISMRO®) business model.

JOB PURPOSE

The Shipping & Receiving Coordinator supports daily shipping, receiving, export documentation, and material control activities within our aerospace repair environment.

This role provides critical support to ensure accurate processing of incoming repairs, international shipments, work orders, and receiving activities.

Job Functions:

• Reviewing detailed shipping, receiving, and export documentation
• Working with ERP systems, databases, or inventory systems
• Identifying missing or incorrect information before processing
• Managing multiple priorities and communicating across departments
• Support daily shipping and receiving operations, including documentation review and material tracking.
• Monitor international orders and coordinate export approval processes.
• Review invoices and shipment documentation to ensure required export information is complete, including ECCN, end-user, and end-user country details.
• Submit export documentation to the appropriate teams for approval and maintain accurate records.
• Support creation of work orders by reviewing customer repair orders (ROs), entering information into ERP systems, and ensuring documentation accuracy.
• Scan and maintain incoming repair orders and related records.
• Assist with receiving activities, material identification, inspection documentation, and inventory accuracy.
• Serve as backup support for critical stockroom and receiving functions.
• Maintain organized records and follow established procedures for traceability and compliance.
• Support continuous improvement efforts within shipping, receiving, and materials processes.

SAFETY REQUIREMENTS

• Will participate in and support safety initiatives, safe work practices, and compliance.
• Will participate in safety activities, including immediately reporting hazards, unsafe work practices, and accidents/injuries.
• Will follow all safety rules, FAA regulations, PPE compliance, and equipment operation requirements.

WORKING CONDITIONS

Physical Demands: Requires sitting or standing for extended periods of time. Requires frequent walking, bending, and reaching to shoulder level. Requires occasional squatting, lifting, carrying, pushing, or pulling weight up to 20 pounds. Requires repetitive hand movement. Requires eye-hand coordination and manual dexterity. Requires corrected vision and hearing to normal range.

Equipment Operated: Ability to operate office machines and equipment and troubleshoot problems with equipment.

Work Location: PAG Office – Velocity Burbank, CA

Protective Equipment

Required:

None

Potential Hazards: Exposure to materials identified on Material Safety Data Sheets.

JOB SPECIFICATIONS

Knowledge, Skills and Abilities: Ability to organize and plan work adhering to deadlines; attention to detail and ability to maintain confidentiality of information; excellent communication and interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy; ability to read, write, and understand the English language and to follow verbal and written instruction; multi-tasking a necessity;

thorough knowledge of modern office practices and procedures; ability to type with accuracy and speed; ability to maintain a good working relationship with co-workers and to project a positive, concerned image to the public; ability to work without supervision; ability to adjust to rapidly changing circumstances and priorities.

Education/Training: High school diploma or equivalent

Experience: A minimum of 2 years of related experience in shipping, receiving logistics, materials, inventory, inspection, or administrative support.

• Strong attention to detail and ability to maintain accurate records.
• Experience working with ERP systems, databases, or inventory management systems.
• Ability to review documentation and identify missing or incorrect information.
• Strong organizational skills and ability to manage multiple priorities.
• Proficiency with Microsoft Office (Excel, Word, Outlook).
• Ability to work independently and…