Development Coordinator

The Development Coordinator will be a full-time, non-exempt employee. The Development Coordinator will directly report to and will work closely with the Executive Director and Development & PR Manager as part of the Development and Communications team at Education Through Music-Los Angeles. The Development Coordinator will help further the mission by helping to manage and steward ETM-LA’s base of charitable contributors – including institutional funders, foundations, government, corporations, and individual donors;

they will provide the caring cultivation and management of grants/institutional giving to ensure every child, regardless of socio-economic status, receives quality music education in order to reach their fullest potential.

Institutional Giving (Foundations, Government, Corporate) (60%)

• Research grant funding sources, support the writing of Letters of Inquiry (LOI) and grants, and help manage deadlines of all institutional giving.
• Maintain and update master grants list on a regular basis.
• Prepare and coordinate sending 4-8 LOIs per month.
• Assist with generating on average 4-8 proposals per month.
• Assist day-to-day communication with program staff in order to prepare accurate proposals, reports, and newsletters.
• Work closely with the Development & PR Manager and other departments to prepare grant reports for timely submission.
• Work closely with Development & PR Manager & Executive Director on identifying type of grant request/components.
• Work closely with Development & PR Manager to establish effective grants communications.
• Prepare bi-monthly grant reports.
• Assist the Development Department on budgets for proposals.
• Track all grants, gifts, and maintain donor correspondence in Salesforce database.
• Prepare and send tax acknowledgement thank you letters to institutions/foundations/government.
• Correspond with foundation, government, and corporate offices to schedule site visits and submit proposals.
• Assist the Development Department with updates to handbook, processes, flow of information, key deadlines, and department calendar.
• Assist with identifying, creating, and delivering customized assets for prospective and current partners (corp, foundations, et al.)
• Other duties as assigned.

Individual Giving (25%)

• Assist the Development & PR Manager with individual donor reports, including a yearly comprehensive analysis of donor trends, and updating dashboards in Salesforce database.
• Engage and help steward the Associates Board (junior board) on their annual giving and fund development plans.
• Improve systems for tracking donations and donor information.
• Coordinate appeal mailings and communicate across departments (administrative, communications).
• Track all gifts and maintain donor correspondence in Salesforce database.
• Prepare and send tax acknowledgement thank you letters and year-end summaries to individual donors.
• Coordinate and schedule individual donor visits and prepare materials to request for support.
• Support the coordination of student thank you cards to individual donors.
• Assist with the preparation of wishlist donation amounts to be published in communications materials.
• Manage donations and donation reports through third‑party partners including Global Giving, Benevity, and other platforms (i.e. social media).
• Prepare donor lists for communications.
• Other duties as assigned.

Communications & Events (15%)

• Assist with gathering key funding and development call to action content for print materials and ETM-LA’s Newsletter.
• Assist Communications Department with gathering spotlight stories for appeal letters.
• Work closely with the Communications and the Development Department to assist with assembly of key materials for paper and digital press kits.
• Attend events and interface with community members (i.e. donors, parents, government officials, teachers, principals).
• Provide support for fundraising events including: assisting with guest check‑in, assisting with managing tickets and guest lists, preparing ETM-LA’s event table, building relevant materials to cater to the specific event/branding, assisting with materials for silent auctions and raffles, and assisting with event correspondence.
• Gather and utilize…