Part Time Accounting Clerk

This Position reports to the Director of Finance of the Gibby Group.

The Accounting Clerk supports the Gibby Group's accounting operations by performing transactional accounts payable or accounts receivable work, depending on current assignment. This is a flexible role: the Accounting Clerk will be assigned to either AP or AR based upon needs

• Oversee the accounts payable inbox and route incoming vendor and hauler invoices.
• Match purchase orders, receiving documentation, and invoices to ensure accuracy and completeness.
• Code invoices to the correct general ledger account and entity, and route through the approval workflow.
• Resolve discrepancies and billing issues with vendors, haulers, and internal departments.
• Maintain vendor records with up-to-date contact and payment information.
• Prepare payment batches for approval; ensure invoices are recorded in the correct period for month-end cutoff.
• Review and process weekly shipment data from haulers; communicate with haulers and dispatch to ensure accurate, timely data submission.
• Generate and issue weekly invoices to customers.
• Handle monthly statement processing and respond to customer invoicing inquiries.
• Maintain accurate accounts receivable records and assist with collection of outstanding balances.
• Maintain customer records and contract/pricing terms; ensure invoices are recorded in the correct period for month-end cutoff.
• Maintain a high degree of accuracy and attention to detail in all transactional work.
• Communicate effectively with internal teams (Accounting, Dispatch) and external parties (vendors, customers, haulers).
• Use Excel and the company's accounting/ERP system to manage data efficiently.
• Recommend process improvements where opportunities are identified.

Minimum of 2 years of accounting, bookkeeping, or data entry experience, or an associate's degree in accounting, finance, or a related field.

Solid understanding of basic bookkeeping and accounts payable/receivable principles.

Proven ability to calculate, post, and manage accounting figures and financial records.

Strong proficiency in Microsoft Excel and Microsoft Office.

Excellent organizational skills and high degree of accuracy and attention to detail.

Excellent verbal and written communication skills.

• Experience with Great Plains accounting software.