Accounting Clerk

Part Time Accounting Clerk – This Position reports to the Director of Finance of the Gibby Group.

Position Summary:

The Accounting Clerk supports the Gibby Group's accounting operations by performing transactional accounts payable or accounts receivable work, depending on current assignment. This is a flexible role: the Accounting Clerk will be assigned to either AP or AR based upon needs.

• Oversee the accounts payable inbox and route incoming vendor and hauler invoices.
• Match purchase orders, receiving documentation, and invoices to ensure accuracy and completeness.
• Code invoices to the correct general ledger account and entity, and route through the approval workflow.
• Resolve discrepancies and billing issues with vendors, haulers, and internal departments.
• Maintain vendor records with up-to-date contact and payment information.
• Prepare payment batches for approval; ensure invoices are recorded in the correct period for month-end cutoff.
• Review and process weekly shipment data from haulers; communicate with haulers and dispatch to ensure accurate, timely data submission.
• Generate and issue weekly invoices to customers.
• Handle monthly statement processing and respond to customer invoicing inquiries.
• Maintain accurate accounts receivable records and assist with collection of outstanding balances.
• Maintain customer records and contract/pricing terms; ensure invoices are recorded in the correct period for month-end cutoff.
• Maintain a high degree of accuracy and attention to detail in all transactional work.
• Communicate effectively with internal teams (Accounting, Dispatch) and external parties (vendors, customers, haulers).
• Use Excel and the company's accounting/ERP system to manage data efficiently.
• Recommend process improvements where opportunities are identified.

• Accounting, bookkeeping, or data entry experience, or an associate's degree in accounting, finance, or a related field preferred.
• Solid understanding of basic bookkeeping and accounts payable/receivable principles.
• Proven ability to calculate, post, and manage accounting figures and financial records.
• Strong proficiency in Microsoft Excel and Microsoft Office.
• Excellent organizational skills and high degree of accuracy and attention to detail.
• Excellent verbal and written communication skills.

• Excellent people management skills.
• Excellent computer skills (Excel, Word).
• Experience with Great Plains accounting software.