Project Coordinator, Legal

Company Description

Join the team redefining how the world experiences design. Hey, g'day, mabuhay, kia ora, 你好, hallo, vítejte! Thanks for stopping by. We know job hunting can be a little time consuming and you're probably keen to find out what's on offer, so we'll get straight to the point.

Our flagship campus is in Sydney. We also have a campus in Melbourne and co-working spaces in Brisbane, Perth and Adelaide, as well as offices in the US (Austin, TX and in San Francisco, CA). You have choice in where and how you work. That means if you want to do your thing in the office (if you're near one), at home, or a bit of both, it's up to you.

With big goals, come big ideas and our Legal team is there every step of the way - ideating, providing strategic legal advice and collaborating with Canva's crew across the globe to bring our ideas to life.

This role will work with our Commercial Legal & Corporate Legal and Equity Operations Team. These teams work closely with Canva's leadership, GTM, Finance, Tax, People and Total Rewards teams (and many more!) across a broad range of projects, helping to empower Canva to meet its crazy big goals. From supporting our SaaS offerings, acquisitions and global expansion, to advising our board of directors and managing employee equity.

• Managing signature requests and routing documents for execution
• Assistance with creating and submitting leadership RFSs (Requests for Signature)
• Coordinating signature collection and tracking completion
• Maintaining contract and other document files and signature logs

• Canva-fying presentations, documents, and other materials (deep knowledge of Canva required)
• Editing PDFs and formatting legal documents
• Maintaining team resources (Canvaworld, Canva Hub, Confluence)

• Lead support coordination for two leads (one based in San Francisco and one based in Austin)
• Calendaring team meetings and external meetings
• Note taking during meetings as needed
• Assist with organizing and filing team records (e.g., closing sets, templates and forms)
• Onboarding new team members
• Managing team mail and correspondence in our San Francisco office in vibrant Jackson Square; coordinating with Austin and other offices on legal mail routed to those locations

• Team budget management (counsel spend, celebrations and travel)
• Supporting ZIP requests and ensuring timely invoice processing (e.g., Equity Admin and Ivo contract extensions)
• Managing e-billing software, including onboarding vendors, setting up matters, and liaising with external counsel on invoice requirements
• Following up with Legal Ops on invoice approvals within Brightflag to ensure smooth processing
• Vendor management and support

• Organizing team celebrations and bonding events (FFG and others)
• Coordinating Canvaversaries, birthdays, and gifts
• Onsite planning (agenda, sessions, logistics, activities)

• Gathering team slides for Half Year and End of Year S&Ts (Show & Tells)
• Team meeting support and coordination
• Goals tracker maintenance

• Support for People Pulse surveys and initiatives

• Attending weekly Legal Assistant meetings

We’re looking for someone who’s highly organised, detail‑oriented, and excited to build their career in Legal within a fast‑paced, global environment. You enjoy bringing structure to moving pieces, keeping projects on track, and supporting multiple stakeholders with clarity and care. You’re proactive, dependable, and comfortable working within established processes while building your confidence and capability. Most importantly, you’re motivated to learn, grow, and contribute to a team that helps Canva scale responsibly and thoughtfully.

• Previous experience in a similar role such as Legal Assistant, Business Operations, Project Coordination, Paralegal or Admin Business Partner
• Strong organisational and coordination skills, with the ability to manage multiple tasks and deadlines
• High attention…