Front Desk Coordinator

Front Desk Coordinator

Robert Half is working with a well respected public safety organization serving the Peninsula, is seeking a professional, customer-focused Front Desk Coordinator to be the first point of contact for visitors, employees, and community members. This is an excellent opportunity for someone who thrives in a fast-paced, service-oriented environment and enjoys providing exceptional administrative support.

The ideal candidate is organized, personable, and able to manage multiple priorities while maintaining professionalism and confidentiality.

Key Responsibilities

• Greet visitors, vendors, and members of the public in a courteous and professional manner.
• Answer and direct incoming phone calls using a multi-line phone system.
• Respond to general inquiries and provide exceptional customer service.
• Manage incoming and outgoing mail, packages, and deliveries.
• Maintain visitor logs and ensure adherence to facility security procedures.
• Schedule meetings, reserve conference rooms, and assist with meeting preparation.
• Provide administrative support including data entry, filing, scanning, copying, and document preparation.
• Maintain office supply inventory and coordinate ordering as needed.
• Assist various departments with clerical projects and special assignments.
• Maintain accurate records while handling sensitive and confidential information.
• Keep the reception area and common spaces organized and welcoming.