Grants Admin​/AP Clerk Burlingame, CA

Grants Processing Administrative Coordinator

Our nonprofit organization in Burlingame is seeking a highly organized and detail-oriented Grants Processing Administrative Coordinator to support day-to-day administrative operations with a strong focus on grant-related check processing. This role is ideal for someone who thrives in a structured environment, enjoys working with financial documentation, and can manage multiple deadlines with accuracy and professionalism. This contract role has a duration of about 3 months.

• Process a high volume of grant-related checks with accuracy and timeliness
• Review check requests and supporting grant documentation for completeness and compliance
• Maintain organized records of payments, grant files, correspondence, and approvals
• Track incoming and outgoing payments and update internal logs, spreadsheets, and databases
• Coordinate with internal team members to ensure proper authorization and distribution of funds
• Prepare deposits, mailings, and payment packets as needed
• Reconcile processed checks and assist with resolving discrepancies
• Support general administrative functions, including filing, scanning, data entry, and document management
• Answer inquiries related to grant payments and provide administrative support to staff and stakeholders
• Help ensure confidentiality and careful handling of sensitive financial and donor information