Administrative Assistant, Faculty of Education Campus

Brock University is located on the traditional territory of the Haudenosaunee and Anishinaabe peoples, many of whom continue to live and work here today. This territory is covered by the Upper Canada Treaties and is within the land protected by the Dish with One Spoon Wampum Agreement.

We are one of Canada’s outstanding comprehensive universities, where excellence and innovation thrive! Brock has been recognized as a Top Employer in Hamilton-Niagara for seven consecutive years. We have been ranked #3 as Canada’s Best Employers and top 10 as one of Canada’s Best Employers for Diversity. For 2025, Brock has been proudly recognized as one of Canada’s Top Employers for Company Culture, ranked seventh by Forbes in partnership with Statista.

At Brock, you will find a welcoming, inclusive community and an exciting range of meaningful career opportunities.

Ignite new possibilities for your career. Break through at Brock.

Post End Date:
March 8, 2026 at 11:59 PM

This position is located at the Burlington campus.

The Admistrative Assistant provides frontline service and comprehensive administrative support to faculty leadership, staff, and students. The incumbent ensures a smooth day to day operations, effective communication, and administrative support for departmental activities. The Administrative Assistant acts as the first point of contact, addresses inquiries, supports administrative and operational processes, and assists with logistics while maintaining compliance with institutional standards.

• Provide day-to-day administrative assistance to academic leadership and faculty members;
• Coordinate communications, prepare documents and correspondence, and support scheduling needs;
• Act as a liaison between departments, and other units to facilitate effective administrative supports;
• Provide data entry and expense transactions processing, including reimbursements and purchasing records;
• Ensure timely and accurate recording of all financial transactions, submitting to Finance/AP or through financial systems as appropriate;
• Review and process faculty and departmental travel and expense reports, including submissions related to meetings, conferences, luncheons, events, and recruitment activities;
• Maintain records, filing systems, tracking, and databases in accordance with privacy guidelines;
• Assist with postings and contracts in Workday (e.g., TAs, RAs, overloads), ensuring compliance with collective agreements;
• Manage generic email accounts, answer general questions, redirect inquiries, and provide accurate information to ensure timely communication;
• Liaise with members of the Brock community to share up-to-date information on deadlines, policies, and departmental operations;
• Maintain office supplies, keys, and equipment inventory;
• Schedule department and committee meetings, prepare agendas, and record minutes;
• Plan and manage logistics for events, workshops, colloquia, and conferences hosted by the program, including guest speakers, student research days, high school visits, and alumni events.

This position may require occasional evenings and visits to Brock’s main campus.

• Diploma or degree in a related discipline. The equivalent combination of education and experience would be considered;
• Experience in administrative or office support role;
• Proficiency with computer systems and software applications;
• Ability and willingness to learn and adapt to emerging technologies, including AI tools and platforms;
• Ability to maintain accurate records, including file retention and tracking;
• Excellent writing, grammar, editing, and proofreading skills;
• Promotes and embodies inclusivity and respect within the workplace and the broader community;
• Excellent communication and interpersonal skills;
• Ability to provide responsive and professional support to faculty, staff, and students;
• Works cooperatively with colleagues to achieve departmental goals;
• Strong organizational and time-management skills with attention to detail;
• Ability to manage multiple priorities in a fast-paced environment;
• Ability to maintain precise records and manage complex schedules effectively;
• Handles inquiries and…