HR Specialist

Employee Type:
Permanent Become a change maker with Islamic Relief Canada! Join our team and work towards our mission to mobilize Canadians to transform more lives around the world in the most trusted manner.

About the Department The People and Culture Department at Islamic Relief Canada strives to create a work environment that fosters collaboration, innovation, inclusion, and excellence. We are dedicated to building a positive and productive workplace culture where employees feel valued, supported, and equipped to contribute effectively. We support corepeoplefunctions, including recruitment and onboarding, employee relations and engagement, training and development, performance management, and compliance withlabourlaws and regulations.

By joining our team, you will be part of a collaborative and supportive environment where your contributions directly impact onthe well-being and success of our staff, enabling us to better serve communities in need.

As an HR Specialist, you will play a pivotal role in supporting the People & Culture department and ensuring the smooth and efficient operation of core HR functions. Reporting to the Senior Manager, People & Culture, you will support HR administration, talent acquisition, employee relations, performance management, compensation and benefits, and compliance across the employee lifecycle. This is anadditionalrole created to strengthen the department's capacity as IRC continues to grow and scale itspeopleprograms.

The ideal candidate will have a strong understanding of HR best practices, hands‑on experience with HR systems (Workday), excellent communication and interpersonal skills, and the ability to handle sensitive and confidential information with discretion.

• Identify and implement opportunities for process improvement and innovation within HR operations
• Administer HR policies and procedures to ensure organizational consistency and compliance.
• Manage employee benefits, including enrollment, updates, and related inquiries.
• Oversee contract renewals and updates in a timely and accurate manner.
• Maintain accurate and up-to-date employee records.
• Provide guidance and support to employees on HR-related inquiries, issues, and concerns.
• Assist with the development and implementation of HR initiatives, programs, and policies that support IRC's strategic objectives, and handle sensitive and confidential information with discretion and integrity
• Support a workplace culture that is safe, inclusive, accountable, and in line with the organization's mission, vision, values and humanitarian purpose.

• Support the recruitment and selection process and coordinate a seamless onboarding experience for all new hires.
• Collaborate with managers toidentifystaffing needs and support workforce planning, including the proposal and development of new roles.

• Support a positive and inclusive work environment through effective communication and conflict resolution
• Assist with personnel issues and grievances ina timely, confidentialand fair manner, including escalations as needed
• Support staff engagement initiatives, including engagement surveys and needs assessments, to enhance overall job satisfaction.

• Support the Performance & Development Review (PDR) process and associated salarychanges and provide guidance to managers on performance improvement plans.
• Identify training needs and coordinate the development and delivery of training programs,and support career development initiatives.

• Administer benefits (GroupHEALTH, RRSP, fitness rebate, Eau therapy) PTO, and leave of absences, and support the annual compensation review, employee loans, and educational agreements.
• Assist with payroll processing, timesheets, T4s, and Records of Employment (ROEs) as needed

• Ensure compliance with laws and regulations, including applicable Ontario employment standards, human rights, occupational health and safety, accessibility, privacy, and workplace policy requirements
• Support the roll‑out,…