Accounts Payable Coordinator

Find your path and enjoy the journey at Haley & Aldrich. With us, you’ll tackle clients’ most meaningful challenges in the built and natural environments – and, in turn, build stronger communities. You’ll work with teams of passionate colleagues, driven by a commitment to technical excellence and continuous learning.

As a company, we aim to build a world where communities go beyond resilience, embracing change as an opportunity to enhance safety, well-being, and quality of life. Join us to accelerate this vision and your professional development.

We are seeking an Accounts Payable Coordinator to be part of the existing AP Team. He or she will assist with the day-to-day tasks in the AP department (e.g., monitoring AP mailbox, scanning & sorting paper mail, invoice processing/review and assist in expense review, help the other AP staff with small projects etc.). This is a temporary‑on‑call position located in our Burlington, MA office.

• Responsible in sorting, distributing, and scanning of the paper mail.
• Monitoring the AP mailbox and respond appropriately to vendor and distribute invoices among AP team.
• Monitoring the travel mailbox and assist in saving receipts for travel expense processing.
• Process vendor invoices accurately using the correct project code and category and provide back up for others as needed.
• Respond to vendor and internal staff inquiries on a day-to-day basis with a high focus on customer service.
• Assist with the employee expense review by making sure the correct category is used and proper back up is provided.
• Review statements and follow up with the vendors to make sure that all invoices are accounted.
• Responsible for setting up vendors in the system and following up with the vendor W-9 & Ach form.
• Assist with the weekly payment run and small projects in the F&A department.

• Bachelor’s degree
• 1-2 years of experience working in accounts payable ideally within engineering and/or construction industry.
• Previous experience with Deltek VantagePoint.
• Must demonstrate some level of experience with Deltek or other similar ERP.
• Excellent team player with a good eye for details.
• Must have strong written, verbal and telephone communication skills.
• Proficient in Microsoft Office Suite.

The salary for this position in Burlington, MA is $40.00 hourly. Actual compensation will be based upon a variety of factors such as education, related work experience, certificates, skills, and current market conditions. Haley & Aldrich reviews salary ranges each quarter to assess competitiveness with the market.

Haley & Aldrich is committed to solving our clients’ most meaningful challenges in the built and natural environments. Our team of 1,000+ engineers and scientists across the United States draws inspiration from one mission: to work closely with clients as they navigate change to create safer, more robust places to live and work. Since our founding in 1957, organizations across the public and private sectors have relied on us for technical excellence and empathetic leadership that achieve results and secure a thriving tomorrow.

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Haley & Aldrich is an equal opportunity employer. All qualified applications will receive consideration for employment without regard to gender, race, age, disability, veteran, or any other legally protected status. We offer excellent career growth, a highly competitive total compensation plan, and a solid benefits package. Interested candidates should apply on our Careers page.

Haley & Aldrich does not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Please do not send resumes to Haley & Aldrich employees. Please work through a Talent Acquisition Manager.