Accounts Receivable Specialist

The Accounts Receivable Specialist will produce and distribute invoicing and posts accounts receivable payments. They will maintain appropriate ledgers, resolves credit balances and account problems, posts claim denials, refunds, adjustments and other account actions.

• Receives invoicing notification from appropriate dealer staff; utilizes dealer business system to verify invoicing information and produces/prints invoice
• Ensures client sign-offs and job-complete documentation is in master file; documentation may include time sheets for billing hourly work, delivery tickets, punch/exception resolution forms, service contracts (design or installation projects, for instance), change order approvals, etc
• Ensures all invoices are correctly entered into the General Ledger accounts, posted correctly to the appropriate sales orders
• Makes sure clients with specialized billing requirements get the correct invoicing at the correct time
• Does recurring billing for storage
• Processes cost adjustments as required to fix billing errors and balances after costing of A/P invoices

• Tracks all receivables for payment or delinquency; prints aging reports and distributes to appropriate dealer personnel; follows-up weekly on all receivables over 30 days delinquent
• Keeps detail history of action taken on all receivables over 60 days delinquent; works closely with customers to get timely payment for delinquent receivables; keeps management informed on status of all receivables over 60 days delinquent
• Works with other dealer staff (sales, customer service, operations, service, etc.) to resolve customer issues that are holding up payment by the customer
• Resolves over- or under-payments by customers before entering information into business system

• Sends out credit applications and researches credit worthiness through appropriate credit resources such as D&B; makes calls to references to verify credit worthiness

• Maintains sales tax database to ensure proper sales taxes are invoiced and paid
• Ensures customer information is up-to-date (bill to; addresses; billing contact; etc.)

• Fields questions from external customers as well as dealer staff regarding invoicing issues and status

• Does miscellaneous accounting tasks under direction of supervisor
• Processes deposits, credit memos and rebilling requests
• Assists in the processing of A/R monthly reports

• Excellent verbal and written communication skills
• Proficient in Microsoft Office Suite or related software as well as other accounting software prorgams

• Bachelor’s degree in Accounting or equivalent experience
• At least two years of related experience required