Personal Assistant to Chairman Board of Directors

Location: Burlington, MA

Clearance: Ability to obtain a Secret security clearance

Education: BA/BS degree preferred

• On-time completion of quick-response/time-sensitive tasks that exceeds 95%
• Zero disclosure of proprietary, confidential and sensitive information

Provides administrative, organizational, and sometimes personal support to the Gemini Chairman of the Board of Directors. Performs tasks to support business, travel, and personal tasks on a limited basis. The Chairman of the Board lives within 15 minutes of the Burlington office and travels 20% of the time. The Person al Assistant will need to be able to travel.

• Manages calendars, travel, correspondence, errands, and acts as a gatekeeper, requiring discretion, strong time management, and adaptability to handle diverse tasks from scheduling meetings to managing household staff and personal finances, ensuring the employer's productivity.
• Calendar and Schedule Management:
  Organize meetings, appointments, and personal events, often acting as the first point of contact to filter access.
• Travel Coordination:
  Book flights, accommodation, transport, and create detailed itineraries. Drive as needed when traveling.
• Communication:
  Handle emails, calls, draft correspondence, and manage confidential information, databases and filing systems.
• Administrative Support:
  Prepare reports, take meeting minutes, manage expenses, perform research and provide support in other functional areas as assigned.
• Personal Errands & Management:
  Support various personal business needs upon request. Run errands, manage household staff, coordinate contractors, and plan events.

• Discretion and confidentiality, essential for handling sensitive information.
• Exceptional organization and time management to juggle multiple priorities.
• Adaptability and proactivity to handle changing needs and anticipate requirements.
• Strong professional and interpersonal communication skills.

The candidate must have the following qualifications:

• Three to five years’ administrative experience
• Proficiency in computer technology especially Microsoft Office applications.
• Excellent verbal and written communication skills.
• Exceptional organizational and time-management skills.
• Ability to:

Travel: 25% (estimated)

Other Requirements: (blank)