Business Support Unit Administrator

Business Support Unit Administrator page is loaded## Business Support Unit Administrator locations:
Burlington, MAtime type:
Full time posted on:
Posted 2 Days Agojob requisition :
R2224
*
* Reports to:

** Sr. Manager of Business Support Unit
* Temporary position with the possibility of a permanent opportunity.
*** Candidate needs to be able to commute to Burlington, MA 3x a week.
**** POSITION SUMMARY
** The Business Support Unit Administrator is an organized individual capable of providing a wide range of administrative and operational support to the business. This role supports fleet administration, travel coordination, purchasing, inventory, and general office needs in a fast‑paced environment.
** KEY RESPONSIBILITIES
*** Assist with Enterprise Fleet Management, GEOTAB, WEX gas cards, and EZPass/Sun Pass account administration.
* Maintain accurate vehicle and asset records, including additions/removals and maintenance updates.
* Conduct monthly visits to off-site vehicle storage for inventory, condition checks, and documentation.
* Coordinate vehicle maintenance, repairs, and quarterly field inspection requests.
* Coordinate travel arrangements (flights, hotels, rental cars) and ensure required documentation and credit card authorizations are secured.
* Assist with receipt collection and supporting documentation for credit card statements.
* Submit purchase order requisitions.
* Support ordering and distribution of uniforms, business cards, office supplies, PPE, tools, IT equipment, and other material needs.
* Assist with organizing, tracking, and coordinating uniform distribution for field teams.
* Assist with inventory tracking for marketing items, PPE, safety materials, and office supplies.
* Support weekly shipments and maintain shipment tracking.
* Help create Microsoft Forms surveys and update the intranet for team and departmental needs.
* Collaborate closely with the Business Support Unit Lead.
* Perform additional administrative tasks as needed to support business operations.
** REQUIRED QUALIFICATIONS
*** Bachelor’s degree, preferred.
* 1–3 years of administrative or operational support experience with strong organization, communication (written; verbal) and customer service skills.
* Ability to work onsite 3 days/week with flexibility to work outside normal business hours occasionally.
* Proficiency in Microsoft 365 (Word, Excel, Outlook, Teams, Forms, PowerPoint a plus).
* Valid driver’s license and ability to travel locally for fleet-related duties.
* Ability to thrive in a fast-paced, evolving environment with minimal supervision.
* Must be able to work independently and as part of a team.
* Previous experience with fleet management programs (Enterprise, GEOTAB, WEX, EZPass/Sun Pass), a plus.
* Previous experience supporting construction or field operations (OCIP, lift rentals), a plus.
** SKILLS/COMPETENCIES
*** Self-motivated and proactive
* Strong time management and ability to manage competing priorities
* High level of organization and attention to detail
* Ability to work both independently and collaboratively
* Customer service mindset
** WORK ENVIRONMENT
** Office setting with frequent sitting, standing, walking, and bending. Occasional lifting up to 15 lbs. Some local travel required for fleet storage and operational tasks.
** ABOUT CBES
** City Building Engineering Services (CBES) is a leading integrated professional services firm supporting technical requirements and sustainable solutions for the retail and related industries. Utilizing our vast array of in-house resources, CBES experts tackle the most challenging projects from inception to completion, including project design, engineering, construction and commissioning. Our integrated team provides unique value serving our clients and our climate.

CBES is part of a global network of leading professional services, infrastructure management, and data-driven sustainability solutions firms for starters.  We offer a generous benefits package that includes 28 days of PTO along with a 401(k) with immediate vesting and company match.

We don’t just hire anyone at CBES; we’re looking for team members with a deep sense of responsibility, an ability to collaborate, a…