Project Support Assistant - Boston

Project Support Assistant 2 - Boston

Location:

Burlington, MA, US

To provide support to project team and management under minimal supervision. Incumbents have demonstrated proficiency in the project support role and are able to utilize frequent independent judgment, as needed. Possesses broad knowledge of project policies and procedures involving all phases of project execution from bid specifications through project closeout. Adapts past project knowledge to the needs of the current project with minimal direction or review needed from project management.

Has regular contact with clients, suppliers, or company employees outside the immediate work area to exchange information.

• Completes complex filing activities such as assigning file numbers, action items, and distribution for project file system
• Creates expense reports for project team members. Is coordinator of project communications
• Frequently interacts with upper management on related project issues, as well as external clients
• May maintain personal calendar for project manager
• Performs scanning and electronic filing
• Answers phones
• Greets and directs visitors
• Assembles documents (reproduction and collation)
• Performs word processing and data entry
• Orders office supplies
• Arranges project-related meetings, travel and/or events
• Generates or distributes ad hoc reports using various business systems and databases to internal project team
• Generates simple documents, such as letters and memos
• Generates more complex documents, such as spreadsheets and presentations
• May coordinate collection of timesheets
• May route and track invoices
• May verify accuracy of invoices prior to approval
• Perform other general clerical duties as needed
• Individual contributor with no subordinates

• 5+ years relevant experience preferred
• High School Diploma or equivalent preferred

• Intermediate MS Excel and PowerPoint skills
• Concentration and cognitive skills
• Initiative
• Interpersonal skills
• Attention to detail and reading comprehension
• Communication skills, including verbal and written skills
• Ethics and values
• Integrity and trust
• Ability to make decisions
• Ability to prioritize
• Problem‑solving ability
• Expense Reporting Systems (Creating)
• Expense Reporting Policies and Procedures (Reviewing and approving)
• Time Reporting Systems
• Time Reporting Policies and Procedures
• People Soft and Blueprint Basic Users
• Telephony and Web conferencing
• Electronic Repository Systems
• Travel Systems
• Financial Information Systems/Business Reporting System

Intermediate spreadsheet and word processing skills needed. All applicants must be able to complete pre‑employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Normal office environment. Extended periods of monitor viewing. Stooping, crouching, talking, grasping, hearing, keyboard input, turning pages, typing and writing. Ability to exert up to 10 pounds of force occasionally or a negligible amount of force frequently or constantly to lift, carry, push, pull, or move objects. Work involves sitting for extended periods of time.

Hourly compensation range: $22.94 - $40.14

We are proud to be a 100 percent ESOP‑owned company. As employee‑owners, our professionals are empowered to drive not only their personal growth, but the company's long‑term achievements - and they share in the financial rewards of that success through stock ownership.

By valuing diverse voices and perspectives, we cultivate an authentically inclusive environment for professionals and are able to provide innovative and effective solutions for clients.

BVH, Inc., its subsidiaries and its affiliated companies, complies with all Equal Employment Opportunity (EEO) laws and regulations. Black & Veatch does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender identity and expression, disability, veteran status, pregnancy status or other status protected by law.