Executive Assistant II

Responsibilities

• Provides administrative and business support to the organization in order to achieve operational goals.
• Produces documents, collects, records, sorts and files information, handles mail, prepares routine reports, data entry, and operates office equipment.
• Serves as office coordinator for the department and manages the departmental operating budget.
• Relieves executive of complex details and advanced administrative duties.
• Attends meetings of committees/boards and communicates with a wide variety of high-level executives and officials to exchange critical or sensitive information.
• Coordinates scheduling, meeting coordination, and project implementation.

• Associate's Degree AND Five (5) years of progressively responsible secretarial/administrative experience OR Bachelor's Degree AND Three (3) years of progressively responsible secretarial/administrative experience.
• Ability to manage multiple, simultaneous tasks and prioritize according to established criteria and protocols.
• Good organizational and communication skills, both verbal (in-person and with telephone phone) and written in English.
• Good computer skills using Microsoft office including Outlook, Excel, and PowerPoint.
• Ability to write and spell in English to ensure accurate message taking.
• Excellent interpersonal skills are required and changing deadlines and the adaptability to change required.
• Ability to work under pressure and changing deadlines and the adaptability to change required.
• Ability to visualize the big picture independently with minimal supervision and direction.
• Excellent proofreading skills.
• In-depth understanding of office management and daily operations.
• Working knowledge of office equipment, such as printers and fax machines.
• Highly resourceful team player who can effectively work with staff and senior level managers.