Executive Assistant

Executive Assistant (Hybrid) – Burlington, MA

Company: Persistent. / Intent Wave

Location: Burlington, MA (Hybrid)

Job Type: Flexible Schedule (Part-Time or Full-Time)

Persistent. Intent Wave are growing, and we're looking for a highly organized, proactive, and resourceful Executive Assistant to support our executive leadership team. This hybrid role is ideal for someone who thrives in a fast‑paced environment, enjoys wearing multiple hats, and excels at keeping priorities organized while enabling executives to focus on strategic initiatives.

If you're a problem solver who anticipates needs before they arise and enjoys being at the center of business operations, we'd love to hear from you.

• Manage executive calendars, meetings, and scheduling across multiple time zones.
• Coordinate travel arrangements, itineraries, and expense reporting.
• Prepare reports, meeting agendas, presentations, and executive communications.
• Organize internal and external meetings, including logistics and follow‑up on action items.
• Serve as a liaison between executives, employees, customers, and business partners.
• Handle confidential information with professionalism and discretion.
• Support company events, executive meetings, and occasional customer‑facing activities.
• Identify opportunities to improve administrative processes and increase efficiency.
• Provide additional executive and administrative support as needed.

• 3+ years of experience supporting senior executives or leadership teams.
• Exceptional organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to prioritize multiple projects and competing deadlines.
• High level of professionalism and discretion when handling confidential information.
• Proficiency with Google Workspace, Zoom, Slack, Hub Spot, Go High Level , and other business productivity tools.
• Experience with CRM platforms, project management software, or marketing platforms is a plus.
• Self‑motivated with the ability to work independently in a hybrid work environment.

• Experience supporting executives within a technology or SaaS company.
• Outstanding attention to detail and follow‑through.
• Ability to coordinate across multiple departments and stakeholders.
• Positive, collaborative attitude with a customer‑first mindset.
• Strong problem‑solving skills and the ability to anticipate executive needs.

• Work with an innovative and growing technology company.
• Join a collaborative, entrepreneurial team where your ideas and contributions make an impact.
• Enjoy a flexible hybrid work environment.
• Work directly with executive leadership on meaningful initiatives.
• Competitive compensation based on experience.
• Opportunities for professional growth and career advancement.

Persistent. Intent Wave are proud to be Equal Opportunity Employers. We celebrate diversity and are committed to creating an inclusive workplace for all employees.