Operations Coordinator, Commercial

Operations Coordinator

Location:

Burlington, MA (hybrid/ 3 days per week in office) The Company:
It's not often you get the chance to make a real impact on the lives of others, while expanding your own possibilities. You'll find that rare opportunity at Pharma Essentia USA. Join us, and let's transform lives, together. Pharma Essentia USA Corporation is a rapidly growing biopharmaceutical innovator. We are leveraging deep expertise and proven scientific principles to deliver effective new biologics for challenging diseases in the areas of hematology and oncology, with one product approved in Europe and a diversifying pipeline.

We believe in the potential to improve both health and quality of life for patients with limited options today through the combination of rigorous research and innovative thinking. Founded in 2003 by a team of Taiwanese-American executives and renowned scientists from U.S. biotechnology and pharmaceutical companies, today we are listed on the Taipei Exchange (6446) and are expanding our global presence with operations in the U.S., Japan, and China, along with a world-class biologics production facility in Taichung.

The Operations Coordinator provides support for senior leaders within the Commercial team. This role will handle general administrative tasks, document creation, and project support as needed.

• Perform general administrative functions to support the Commercial leadership team
• Create and modify documents such as reports, agendas, presentation decks, and communications
• Collect and prepare information for use in meetings of our senior leadership team and other outside executives
• Manage contracting and procurement processes, as well as managing vendor invoices and payments
• Coordinate travel arrangements within company guidelines and manage itineraries
• Assist with processing timely and accurate travel & expense reports as needed
• Coordinate/assist with onboarding of new Commercial team members
• Maintain department files, lists, archives, etc.
• Help to ensure timely response to departmental inquiries
• Maintain confidentiality in all aspects of client, staff, and vendor information
• Support team meetings and events
• Special projects, as assigned

On site/in office 3 days a week (Hybrid)

• 3+ years relevant experience supporting senior executives in a fast-paced environment
• Bachelor's degree preferred or equivalent experience
• Excellent time management skills and ability to multi-task and prioritize work
• Strong initiative, organizational abilities, attention to detail and accuracy
• Excellent verbal and written communication skills with the ability to interact effectively and professionally with management, colleagues, consultants, and vendors
• Ability to work independently and be self-motivated with a strong work ethic and sense of ownership over goals
• Flexible and able to shift gears quickly, thrives on change and a fast-paced, energetic environment
• Excellent proactive problem-solving and follow-through skills to meet deadlines and shifting priorities
• Advanced proficiency in Office (Outlook, Word, Excel, PowerPoint, Sharepoint, Teams).

The expected salary range for this position based on greater Boston, MA location is $67,320-$99,960. Actual salary pay will be based on multiple factors, including geographic location, experience, qualifications, and other job-related factors permitted by law. Benefits of working with our team:
Pharma Essentia USA strives every day to improve the lives of patients as well as our employees. As a valued member of Pharma Essentia USA, you will enjoy the following benefits:

• Comprehensive medical coverage
• Dental and vision coverage
• Generous paid time-off
• 401(k) retirement plan with competitive company match
• Medical & Dependent Care Flexible Spending Account
• Up to $150 monthly cell phone reimbursement
• Employee Assistance Program
• Free parking

At Pharma Essentia USA, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy (including childbirth and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law.

Pharma Essentia USA believes that diversity and inclusion among our team are critical to our success as a global company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool.

Pharma Essentia does not accept unsolicited agency resumes. Staffing agencies should not send resumes to our HR team or to any Pharma Essentia employees. Pharma Essentia is not responsible for any fees related to unsolicited resumes from staffing agencies. It is unlawful in Massachusetts to require or administer a lie…