Administrative Assistant to C-Level

Job Title: Administrative Assistant to C-Level Staff
Location: Burlington, NJ (In-Person)
Reports to: CEO, President and other C-level Executives
Industry: Trailer Dealership, Industrial/Commercial Real Estate, Property Management

We are seeking a highly organized and detail-oriented Administrative Assistant to provide top-tier administrative support to our C-level executives. The ideal candidate will possess strong administrative skills with a background in paralegal support and accounting knowledge. This role will support our group of companies, including a trailer dealership, industrial/commercial real estate, and property management, ensuring seamless operations and efficient executive workflow.

• Executive Support:
• Manage executive calendars, appointments, and meetings.
• Prepare, review, and edit documents, presentations, and reports.
• Handle confidential information and communications with discretion.
• Coordinate travel arrangements and itineraries for executives.
• Paralegal/Legal Support:
• Assist with basic legal research, document preparation, and contract management.
• Support in drafting, reviewing, and organizing legal documents such as leases, contracts, and other agreements.
• Maintain legal files and ensure compliance with regulations for various business activities.
• Accounting/Finance Support:
• Support accounting department with basic bookkeeping tasks including invoice tracking, expense reports, and data entry.
• Assist in reconciling accounts, managing budgets, and preparing financial reports as needed.
• Collaborate with finance teams to ensure timely processing of financial documents.
• Office Management:
• Serve as the point of contact for internal and external communications.
• Maintain office supplies, equipment, and liaise with vendors and service providers.
• Organize company events, meetings, and special projects as assigned.
• Project Management:
• Coordinate cross-functional initiatives within the dealership, real estate, and property management divisions.
• Track project progress, prepare status reports, and ensure timely follow-ups with relevant teams.

• Education:
• Bachelor’s degree preferred or equivalent experience.
• Paralegal certification or relevant legal coursework is a plus.
• Experience:
• Minimum of 3-5 years of experience as an administrative assistant, preferably in a fast-paced environment supporting senior management.
• Experience with paralegal work, specifically contract management and compliance.
• Familiarity with accounting principles, invoicing, and bookkeeping.
• Skills:
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• High attention to detail with the ability to manage multiple tasks and priorities.
• Strong organizational skills with a proactive, problem-solving mindset.
• Other:
• Ability to maintain a high level of confidentiality.
• Knowledge of the commercial real estate industry and/or trailer dealership operations is a plus.
• Familiarity with accounting software (e.g., Quick Books) and legal software is advantageous.

• Competitive salary commensurate with experience.
• Comprehensive health, dental, and vision benefits.
• 401(k) with company match.
• Paid time off and holidays.