Fixtures & Capital Projects Specialist

Position Overview

Fixture Purchasing is instrumental in planning, purchasing, inventory control, & financial management of fixtures for store projects. This role has a direct impact on the financial integrity of store fixture programs across the organization. This role will work independently and proactively, manage significant spend, work across multiple concurrent initiatives, and make purchasing & allocation decisions that directly influence the financial management of projects.

By overseeing inventory levels, evaluating vendor pricing & ensuring accurate financials, this role safeguards against overspend, mitigates supply shortages and contributes to long‑term savings. Success is this role enables improved forecasting and stronger financial accountability across the fixture procurement lifecycle. The Specialist is responsible for purchasing fixtures, including ordering, delivery, and tracking. Maximum emphasis is placed on providing accurate and constant communication to ensure timely delivery of fixtures for all new stores, remodels, capital projects, and store special projects.

• Provide end‑to‑end ownership of store‑level fixtures purchasing for all new store openings and capital projects, ensuring timely, cost‑effective, and compliant execution. Lead the full Purchase Order (PO) and financial release lifecycle, including creation, review, approval, tracking, invoicing, and reconciliation, while ensuring adherence to internal controls and corporate policies.
• Maintain & improve upon robust inventory tracking, reporting and monitoring processes to ensure accuracy, visibility, and availability of fixtures across all locations. Includes comprehensive reporting on fixture spend, inventory levels, and rollout status by project and location.
• Establish and maintain strong vendor partnerships by setting clear performance expectations, providing ongoing feedback, and enforcing service level agreements to drive quality, cost efficiency, and on‑time delivery. Collaborate with third‑party logistics (3PL) partners to determine optimal shipping, delivery and tracking strategies for fixtures. Serve as a liaison between vendors, execution teams, finance, project management, logistics and field leadership to ensure alignment and issue resolution.
  
  Partner closely with internal execution teams to evaluate fixture requirements, authorize releases, provide accurate inventory insights, and proactively support execution needs for store openings and capital initiatives.

• Manage and oversee financial allocations for the fixture purchasing function, including forecasting demand, allocating funds across multiple concurrent projects, and optimizing spend within approved budgets.
• Provide ongoing financial reporting and insights to leadership to support informed decision‑making and continuous improvement in purchasing and inventory management practices. Secure funding as appropriate in conjunction with leadership. Review and approve special requests from stores.
• Create, submit, and validate vendor invoices to ensure compliance with contracted pricing and terms; independently investigate and resolve discrepancies or non‑compliance in partnership with vendors, construction and store operations teams.

• Education:
  
  Associate degree or equivalent work experience.
• Experience:
  
  3 to 5 years in procurement, buying, financial management, construction project management & execution.
• High level of mathematical skills and attention to detail. Individuals must be highly proficient in Excel and Oracle. Expertise is needed in worksheet creation and maintenance. Coupa system experience a plus.
• Excellent oral and written communication skills, organization, and follow‑up skills.
• A successful candidate must possess a strong financial acumen & sense of urgency.
• Make recommendations for process improvement and increased efficiency.
• Ability to proactively plan, multi‑task and prioritize changing schedules, competing demands.
• Strong analytical skills, ability to work independently as well as in a team environment.

You will enjoy competitive wages, flexible hours,…