Accounts Payable

Position Accounts Payable Specialist Department Finance Manager Senior  Manager of Finance Job Type Non-Exempt Location On -Site – Burlington, NCJob Details Company Background Alamance Foods is recognized as a leading manufacturer of aerosol whipped cream, flavored drinks, freeze pops, and bottled water, offering beloved brands like Classic Cream, Fun Pops, Coffee Toppers, Whipt, and Groovy Glacier. We produce, pack, and ship private labels based on customer-specific needs.

An innovative company with proven experience in creating exciting new products that redefine what is possible in the food and beverage manufacturing industry.

Why Join Alamance Foods?

What We Offer Medical, Dental & Vision Benefits (eligible the 1st of the month following 60 days)
Life Insurance Dependent Care Spending Account (DCSA)
Paid Time Off (PTO) and Paid Holidays Career Growth and Advancement Opportunities Professional Development and Mentorship Supportive and Collaborative Team Environment Employee-focused culture with long-term stability

Position Opportunity The Accounts Payable Specialist is responsible for managing and optimizing the company’s accounts payable function. This role goes beyond transactional processing to include vendor ownership, issue resolution, reporting, and process improvement. The ideal candidate is proactive, detail-oriented, and capable of independently identifying and resolving issues while supporting accurate and timely financial operations.

Essential Duties & Responsibilities Invoice Management & Processing Review, code, and process vendor invoices with a high degree of accuracy

Ensure compliance with company approval workflows and policies

Perform 3-way matching (invoice, purchase order, receiving documentation)
Investigate and resolve invoice discrepancies independently

Monitor invoice flow to ensure timely processing and identify delays

Vendor Account Ownership Serve as primary point of contact for assigned vendors

Manage vendor accounts, including payment terms, balances, and issue resolution

Respond to vendor inquiries in a timely and professional manner

Proactively identify and resolve recurring vendor issues or discrepancies

Maintain accurate and up-to-date vendor records (W-9s, contact information, terms)
Payment Processing & Review Prepare and review weekly payment runs (check, ACH, and wire)
Ensure payments are timely, accurate, and aligned with agreed terms

Identify and escalate priority or high-risk payments as needed

Support cash flow awareness by coordinating payment timing with leadership

Reconciliation & Financial Support Review AP aging reports and identify trends, risks, or overdue balances

Provide documentation and support for audits

Cross-Functional Coordination Collaborate with Purchasing, Receiving, and Operations to resolve discrepancies

Support internal teams with invoice status and coding questions

Ensure alignment between procurement activity and invoice processing

Compliance & Controls Ensure adherence to internal controls and company policies

Maintain complete and organized documentation for all transactions

Support audit readiness and compliance initiatives

Qualifications

Education/Training:

Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred

Experience:

Minimum 1+ years of accounts payable or general accounting experience

Experience in high-volume or manufacturing environments preferred

Knowledge, Skills & Abilities Strong analytical and problem-solving abilities

High attention to detail and accuracy

Ability to prioritize and manage multiple deadlines

Proficiency in accounting systems and Microsoft Excel Strong communication and vendor management skills

Self-motivated with a proactive, solutions-focused mindset

Preferred Qualifications

Experience with ERP systems and automated AP workflows, preferably Sage Impact of the Role Improves invoice accuracy and payment timeliness

Strengthens vendor relationships and reduces escalations

Enhances efficiency through process improvement

Supports financial visibility and audit readiness

Equal Opportunity & Employment Eligibility Alamance Foods Inc. is an Equal Opportunity Employer and does not discriminate based on age, race, color, creed, religion, disability, gender, ethnic or national origin, or veteran status.

Alamance Foods Inc. prohibits discrimination against individuals with disabilities and provides reasonable accommodations to qualified applicants and employees upon request.

Employment is contingent upon successful completion of Form I-9 and verification of authorization to work in the United States through E-Verify.
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