Senior Administrative Assistant

Location:

147 North Main Street, Burlington, NC, 27217

Why IPS?

If you're searching for a place where you can grow, continue learning, and make a meaningful impact while still having time for the people and moments that matter most, welcome to Integrated Power Services! We believe your value extends far beyond your job title because the best work comes from people who feel supported, challenged, and fulfilled both professionally and personally.

Here, you'll find opportunities to develop your career, work alongside exceptional teammates, and be part of a culture that recognizes that your life is worth just as much as your work—if not more. Because when people thrive, businesses thrive. If that sounds like the kind of place you've been looking for, we invite you to join us!

• Paid Time Off (PTO)
• 401k Employer Match
• Bonus Incentives
• Extensive Training & Career Development Programs
• Tuition Reimbursement Program
• Medical, Dental and Vision plans
• Employee Assistance Program (EAP)
• And more!

• The Senior Administrative Assistant provides advanced administrative, operational, and organizational support across multiple departments.
• This position serves as a central resource for office operations, coordinating administrative processes, maintaining business records, supporting HR, customer service, and leadership functions, and ensuring the efficient day‑time operation of the office.
• The role requires exceptional organizational skills, independent judgment, professionalism, and the ability to manage multiple priorities in a fast‑paced environment.
• Coordinate and oversee daily office administrative operations.
• Serve as a primary point of contact for visitors, vendors, customers, and employees.
• Maintain company records, files, databases, and confidential documents.
• Assist with Area General Manager, Health and Safety, Operations, and Human Resources with administrative processes.
• Support onboarding activities, employee communications, and HR documentation.
• Prepare reports, spreadsheets, presentations, correspondence, and meeting materials.
• Schedule meetings, manage calendars, coordinate travel arrangements, and arrange company events as needed.
• Monitor office supply inventories and coordinate purchasing activities.
• Process invoices, expense reports, purchase orders, and related documentation.
• Assist leadership with special projects, process improvements, and administrative initiatives.
• Maintain compliance records and support audits, training documentation, and company programs.
• Develop and implement office procedures that improve efficiency and effectiveness.
• Maintain a professional and organized reception and office environment.
• Provide backup support for customer service, accounting, and human resources functions.
• Perform additional duties and special projects as assigned.

• Associate degree in Business Administration, Human Resources, Office Management, or related field; equivalent work experience may be substituted.
• Five or more years of progressive administrative or office management experience.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, and Teams.
• Strong organizational, analytical, and problem‑solving skills.
• Ability to handle confidential and sensitive information with discretion.
• Excellent verbal and written communication skills.
• Ability to prioritize workloads and work independently with minimal supervision.
• Strong attention to detail and accuracy.
• Excellent customer service skills.
• Ability to manage competing priorities and deadlines.
• Professional judgment and decision‑making ability.
• Advanced document preparation and reporting skills.
• Strong interpersonal and relationship‑building skills.
• Ability to maintain strict…