Nursing Scheduler - 1st shift M-F

JOB TITLE: Nursing Scheduler and Medical Records

DEPARTMENT: Coble Creek Nursing & Rehab

REPORTS TO: Director of Nursing & Administrator

HOURS: 1st shift - 8:30am - 4:30pm

POSITION SUMMARY: Primary responsibilities are performing detailed review of medical records, identifying and adding pertinent diagnosis and procedure codes at admission and throughout long‑term stay, assisting with collecting information to file insurance and abstracting/verifying resident information into the computer database. Primary scheduler responsibilities are coordinating day‑to‑day scheduling and verifying that schedules are set for each shift within the facility.

• Responsible for coordinating day‑to‑day schedule for both Nurses and CNAs, and verifying that schedules are set for each shift within the facility.
• Must be creative with completing the schedule and filling in all open shifts.
• Maintains pertinent information regarding availability and current contact information.
• Documents call outs and updates the staffing sheets with revisions as necessary.
• Coordinates, reports and posts schedules of hourly staff.
• Maintains appropriate staffing ratios and monthly nursing schedules.
• Responds to requests for Paid Annual Leave.
• Communicates with Shift Supervisor, DON and Administrator regarding schedule changes needed for training and in‑services.
• Notifies appropriate personnel of call‑ins and assists with securing coverage.
• Maintains accurate attendance records and notifies management of attendance‑related issues.
• Accurately enters and maintains data relative to scheduling using company software programs.

May be required to perform other duties in keeping with the nature of this position which will not significantly alter the job requirements

• Review medical record documentation and accurately assign codes for the primary/secondary diagnoses and procedures using ICD‑10‑CM, ICD‑10‑PCS with knowledge of reimbursement reporting requirements.
• Knowledge of PDPM (Patient Driven Payment Model) for Medicare Part A Skilled Nursing Facility Payment System that began in October 2019; ability to establish strategies for transitioning from RUG‑IV to PDPM.
• Maintain a thorough understanding of anatomy and physiology, medical terminology, pharmacology, disease processes and surgical techniques through participation in continuing education programs to effectively apply ICD‑10‑CM coding.
• Collect information to fulfill insurance requests for resident payment throughout stay.
• Uses Point Click Care, MS Office and other appropriate software to compile and validate medical information.

May be required to perform other duties in keeping with the nature of this position which will not significantly alter the job requirements

• Two (2) or more years of coding experience highly preferred.
• UKG scheduling experience is highly preferred.
• Must have experience working in Skilled Nursing or Long Term Care environment.

Prefer one of the following active/current certifications:

• Registered Health Information Administrator (RHIA)
• Registered Health Information Technician (RHIT) with Certified Coding Specialist (CCS)
• American Health Information Management Association Certification (AHIMA) with Certified Coding Specialist (CCS)
• American Academy of Professional Coders Certification (AAPC) – Certified Professional Coder (CPC)