Business and Finance Associate

Job Title

This position supports the work of the Y, a leading non-profit committed to strengthening community through youth development, healthy living and social responsibility. As a vital member of our team, you will play a pivotal role in billing and collections for all Y programs, assisting with accounts payable and vendor relationships, and supporting other business functions. This is an excellent opportunity for an individual entering the workforce.

Essential Functions:

• Assist with collections for Y programs and membership via phone calls, emails, and letters.
• Bimonthly returns reporting
• Collaborate with various departments to process program change forms, ensuring smooth operations and maintaining up-to-date rosters.
• Create an inclusive and engaging environment for our members, participants, and vendors, delivering exceptional customer experiences.
• Contribute to the Y's growth and impact through general administrative assistance and active participation in meetings.
• Accounts payable
• Ensure timely and accurate processing of invoices and payments.
• Create and manage vendor accounts in accordance with GBYMCA policies and procedures.
• Enter invoices and track ACH payments.
• Communicate with staff and vendors as needed to resolve issues in a timely manner.
• Accounts Receivable
• Accurately enter payments received in appropriate software system(s).
• Monitor aged receivables and initiate collections when required.
• General accounting support
• Assist with month-end reconciliations.
• Year-end close and audit support, as needed.
• Maintain prepaid insurance schedules and journal entries.
• The individual will also perform other duties as required or assigned which are reasonably within the scope of the duties in this job classification.
• The individual will demonstrate the Y Core Values of Caring, Honesty, Respect and Responsibility.

Requirements

Minimum Qualifications:

• One year of customer service experience.
• Working knowledge of financial and database applications including proficiency with Microsoft Office Suite.
• Ability to handle confidential member and donor information with discretion.
• An Associate's Degree and experience in a field related to the Y's business functions.
• Excellent attention to detail with ability to audit work efficiently
• Ability to communicate effectively and respectfully across diverse backgrounds and cultures.

Preferred Qualifications:

• One year of experience managing financial accounts, or an equivalent combination of education and experience.
• Two years of customer service experience.
• Bachelor's Degree with a minimum of three courses related to business, finance, or accounting.