Assistant to Department Chair

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Provide high-level administrative support to the Chair and other senior department leaders in the Department of Family Medicine. Provide highly specialized support for department matters, handle complex business calendars exercising independent judgment in problem-solving, prioritizing workflow, establishing timelines and preparing meeting materials for successful departmental meetings. Assist with maintaining records, along with coordinating faculty appointments, reappointments and promotions, and faculty annual review process.

Coordinate special projects to ensure an overall standard of excellence in the office operations. Handle all administrative responsibilities including but not limited to arranging for conferences, workshops, meetings, travel, support for organizational activities, and reporting assistance. Contributes to a progressive and team-based work environment that thrives on communication, collegiality, and commitment to health care.

Associate’s degree and one to three years related experience required. Proficient knowledge of software applications used to support office functions, ability to multitask, and attention to detail required. Effective business communications and correspondence skills required.

Working knowledge of People Soft and People Admin desirable.

Anticipated Pay Range $23.25 to $27.50/hour

Special Conditions A probationary period may be required, This position is ineligible for telework due to the essential functions, Background Check required for this position

FLSA Non-Exempt

Union Position Yes, UVMSU

Position will be posted for a minimum of one week, after which it is subject to removal without notice.

Job Open Date

Job Open Date 02/18/2026

Job Close Date (Jobs close at 11:59 PM EST.)

Open Until Filled No

The University of Vermont is a welcoming, educationally purposeful community committed to creating an inclusive environment that embraces intellectual diversity and global perspectives. We seek to prepare students to be accountable leaders who will bring to their work a grasp of complexity, effective problem-solving and communication skills, and an enduring commitment to learning and ethical conduct. Members of the University of Vermont community embrace and advance the values of Our Common Ground:
Respect, Integrity, Innovation, Openness, Justice, and Responsibility. Staff play a critical role in this effort and the successful candidate will demonstrate a strong commitment to UVM’s mission and advancing Our Common Ground values through the execution of their job duties.

Position Title Univ Ops Administration OC2 N

Posting Number S5958PO

Department Family Medicine/55510

Position Number 017890

Percent of Full-Time 1.00

Standard Hours at 1.0 FTE 37.5

Term (months per year) 12

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