Administrative Assistant - Eagle Bay Academy

Administrative Assistant - Eagle Bay Academy

Burlington School District Eagle Bay Academy – Burlington, Vermont

Job : 5817353

Final date to receive applications: Posted until filled

Posted: Jul 06, 2026 5:00 AM (UTC)

Starting Date: Immediately

Position Type: Regular Part-Time

Salary: $23.95 to $27.38 Per Hour

Administrative Assistant – at Eagle Bay Academy. The role ensures efficient operation of the school office, providing support to the Building Administrator, staff, students and community. It is a deadline‑driven, goal‑oriented position requiring diplomacy, tact, and professional conduct.

• Support the Building Administrator in scheduling, communications, research, reports, paperwork, audit compliance, budget and project management.
• Respond to internal and external inquiries, maintain confidentiality, and exercise judgment in prioritizing items.
• Create and update procedures for administrative tasks.
• Maintain manual and electronic document files in accordance with guidelines.
• Perform routine office functions: typing, computer operation, filing, collating, producing materials, data entry, purchasing office supplies, greeting visitors, answering phones, scheduling appointments and meetings.
• Prepare purchase orders, order supplies, maintain inventory and track travel reimbursements.
• Track Petty Cash usage, replenish as needed, and report staff time off & coordinate substitutes.
• Plan, organize and prioritize work schedules to promote efficient workflow.
• Attend staff/faculty meetings and trainings as required.
• Maintain attendance in accordance with established days/hours of work.
• Perform other duties as assigned.

• Minimum required:
  High School Diploma or Equivalent
• Preferred:
  Associate or Bachelor’s Degree

• Minimum required: 2 years of increasingly responsible administrative support work
• Preferred: 3–5 years office administrative experience

• High proficiency in technology: email, Microsoft Office, Google Workspace, cloud computing.
• Experience operating office equipment: multi‑line phones, fax, copier/scanner, intercom, security systems.
• Excellent verbal and written communication skills with strong grammar.
• Ability to read and comprehend instructions and correspondence.
• Ability to present information in one‑on‑one and group settings.
• Quick assimilation of new information.
• Sound judgment, discretion, and decorum in interactions.
• Ability to work independently in a fast‑paced environment.

Physical and mental requirements typical of the position include face‑to‑face contact, variable noise levels, verbal contact, judgment/decision making, indoor air conditioning and heat. Additional details are available upon request from Human Resources.

• Payment Frequency: Bi‑Weekly
• Calendar Year: 210 workdays (based on start date), 8 per day/40 per week

Burlington School District is an Equal Opportunity Employer and is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation or disability, as required by state and federal laws. We prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

Applications from women, veterans, individuals with disabilities and people from diverse racial, ethnic, and cultural backgrounds are encouraged. The Burlington School District will provide reasonable accommodations for qualified individuals with disabilities.

• Citizenship, residency, or work visa required.

• Lara White, Principal
• Eagle Bay Academy
• Email: lwhite