Purchasing Associate

Job Description

Posted Thursday, July 9, 2026 at 4:00 AM

Company: Instrumart

The Purchasing Associate is a member of the Purchasing Team. This position’s primary duties include entering and tracking the status of Purchase Orders (POs) placed with vendors. The Purchasing Department works hand in hand with Vendors, Instrumart’s Order Management Team, and Engineering to provide our customers with the most accurate information possible about their orders.

• Create, review, approve, and send Purchase Orders to vendors
• Monitor all orders placed with vendors and update the status according to the information provided
• Contact vendors (by phone or email) whenever necessary to expedite, cancel, check status, or amend a PO
• Use UPS, Fed Ex, LTL information, and the shipping tool to update the delivery status
• Create Item Fulfillmen ts for Drop Ship POs and Sales Orders
• Collaborate with Order Management team members and Engineering to resolve any issues, such as delays that impact our customers' satisfaction
• Work closely with the Shipping Department to ensure all packages/items are received and monitor missing/lost items
• Assist the Accounting Department in resolving invoice issues such as price discrepancies, incorrect quantities, and miscellaneous fees
• Manage Preferred Stock Level Management (PSL) – maintaining select inventory levels to ensure proper stock levels for daily business
• Maintain strong time management skills and drive toward independent productivity
• Active listening to consider feedback
• Maintain excellent attention to detail
• Work effectively in a fast‑paced environment
• Provide excellent communication and collaboration across all departments at Instrumart and with vendors
• Operate computers comfortably and navigate multiple systems

• Follow company safety policies and procedures and use required PPE
• Complete the required safety trainings
• Report hazards, unsafe conditions, and work‑related injuries

• Familiarity with Net Suite or similar business management software
• Experience sharing a workload while working as part of a team
• Experience working in an open office environment

This position is located in South Burlington, Vermont.

The Purchasing Associate works in a typical office environment. The office climate is controlled at a comfortable temperature year‑round, air‑conditioned in the summer, and heated in the cooler seasons. The office is very clean, receives substantial natural light, and involves substantial time at a desk, sitting, and repetitive computer work.

• Medical, Dental, and Vision insurance
• Competitive 401(k) matching program
• Paid time off and holidays, including parental leave
• Employee referral program
• Training and professional development opportunities through FCG University
• Career growth opportunities with over 100 brands across North America

Flow Control Group is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or any other legally protected characteristics.

Instrumart, 35 Green Mountain Dr, S Burlington, Vermont, United States of America