Event & Scheduling Coordinator

The University of Vermont is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other category legally protected by federal or state law.

Facilitate the scheduling of UES spaces, services, and UES Campus Events equipment requested by university departments and student organizations via scheduling software; serve as main point of contact for space scheduling and event-related inquiries; interpret university policies to determine event eligibility; meet with UVM event planners to understand their event needs and provide planning, consultation, and logistical support; collaborate with the Event Production and Technical teams to facilitate event support requests;

collaborate with the UES Coordination team to support scheduling needs; coordinate/schedule aspects of UVM signature events such as commencement, orientation, and UVM Weekend; recommend and assess central scheduling processes, identifying improvements; analyze and report on the utilization of spaces used for events; operate university vehicles, as needed, to attend meetings and support events; interpret and apply university policies, guidelines, and procedures;

apply detailed knowledge of indoor and outdoor UVM spaces; engage in continued learning and practicing principles of social justice, inclusion, and environmental sustainability; report to the Assistant Director for Campus Event Services.

• Bachelor’s degree and three years of customer service, scheduling, or conference/event-related experience, or an equivalent combination of education and/or experience.
• Proficiency in Microsoft Office Suite.
• Effective communication and organizational skills.
• Ability to work with people at all levels and with varying skill sets and backgrounds.
• Ability to work effectively in a team environment and independently with limited supervision.
• Demonstrated ability to effectively work in a fast-paced environment.
• A valid driver’s license to operate University vehicles.
• Ability to work flexible hours, including early mornings, evenings, and weekends, when required.
• Demonstrated ongoing commitment to workplace diversity, inclusivity, and delivering a high-quality experience to customers.

• Experience working in a higher education setting with college students.
• Experience with space scheduling software such as Event Management Software (EMS).
• Familiarity with databases and diagramming software.
• Experience in a union environment.

Anticipated Pay Range: $25.50 - $28/hr

Shift differential applies as explained in the collective bargaining agreement.

• A probationary period may be required.
• Occasional evening and/or weekend work required (if non-exempt position, may result in overtime).
• Background Check required for this position.

Non-Exempt

Yes, UVMSU