Administrative Assistant - Sustainability Academy

Administrative Assistant – Sustainability Academy

Burlington School District – Burlington, Vermont. Open position in Google Maps.

Job : 5837676
Final date to receive applications: Posted until filled
Posted: Jul 16, 2026 5:00 AM (UTC)
Starting Date: Immediately

The Burlington School District believes a diverse and culturally proficient faculty and staff are pivotal to the creation of a strong learning and working environment that supports student achievement and success. BSD administrators lead inclusive school communities with our vision: “Cultivating caring, creative, and courageous people. – Join the journey.”

The Mission of the Burlington School District is to graduate students who:

• Value different cultures;
• Engage with the community;
• Communicate effectively;
• Think creatively;
• Skillfully solve problems; and
• Achieve at their highest academic, intellectual and personal potential

Burlington School District is accepting applications for an Administrative Assistant position at Sustainability Academy. The Administrative Assistant ensures the effective and efficient operation of a school by applying organizational skills to a very busy and highly visible office environment. This is a deadline‑driven, goal‑oriented role, providing support to the Building Administrator, school staff, students, and community. This position involves a great deal of interfacing with community members and therefore requires diplomacy, tact, and professional conduct.

At the Sustainability Academy we are learning together to gain the knowledge, skills and habits of responsible community members. We make a difference by creating social, environmental, and economic justice in our community and world.

Essential Duties and Responsibilities:

• Support Building Administrator in all activities including scheduling, communications, research, reports, paperwork, audit compliance, budget management and project management.
• Respond to a variety of inquiries from internal and external parties (e.g., staff, parents, students, public agencies, etc.) providing information or direction and/or facilitating communication among parties. Use discretion when discussing all school affairs and maintain a high level of confidentiality.
• Exercise judgment in prioritizing items to be brought to the attention of the Building Administrator.
• Create and update procedures for accomplishing administrative support tasks.
• Maintain manual and electronic document files and records to ensure accuracy and provide historical reference in accordance with established administrative guidelines and legal requirements.
• Perform routine office functions such as typing, computer operation, filing, collating, producing materials, computing data and data entry, purchasing office supplies, greeting visitors, answering phones, scheduling appointments and meetings for the building administrator.
• Prepare purchase orders, order supplies, maintain inventory, and track travel reimbursements.
• Track appropriate use of Petty Cash; replenish as needed by requesting from the business office. Track and report staff time off and assist in coordinating substitutes according to set standards.
• Plan, organize and prioritize work schedules to promote efficient workflow.
• Attend scheduled staff/faculty meetings and trainings as needed/requested.
• Maintain attendance in accordance with established days/hours of work.
• Perform other tasks and duties as appropriate and/or assigned.

Education:

• Minimum
  
  Required:
  
  High School Diploma or Equivalent
• Preferred:
  Associate or Bachelor’s Degree

Experience:

• Minimum
  
  Required:
  
  2 years of increasingly responsible administrative support work
• Preferred: 3-5 Years office administrative experience

Attributes:

• Highly proficient in use of technology, particularly in computer programs such as, but not limited to, email, Microsoft Office, Google Workspace and cloud computing.
• Experienced in the use of various office machines and equipment (multi‑line phones, FAX machines, copy/scanner functions, intercom and security systems).
• Excellent verbal and written communication skills, including skilled use of grammar, demonstrating the ability to write correspondence, memos…