Dean's Administrative Coordinator

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Manage the full scope of the deans’ priorities and workflow, exercising a high degree of autonomy, discretion, and independent judgment to navigate complex, confidential situations and achieve optimal outcomes. Oversee logistical planning and execution for Dean’s Office events and conferences. Provide functional supervision to members of the Grossman School of Business ( GSB ) Events Team and Dean’s Office staff and student support teams.

Dean’s primary liaison with central administration, University offices and other Deans’ Offices across campus, UVM Foundation, and the GSB Board of Advisors ( BOA ), managing communications and activities. Prioritize workloads and delegate tasks as necessary to ensure the timely delivery of all requests from the Dean. Collaborate with the Associate Dean and GSB HR Professional on matters related to faculty affairs.

Exercise the highest level of discretion in the use and disclosure of highly sensitive, confidential, and/or time-dependent materials.

Responsibilities subject to change based on the needs of GSB at the discretion of the dean.

Minimum Qualifications (or equivalent combination of education and experience)

Bachelor’s degree in related field and five to seven years related experience. Working knowledge of software applications used to support office operations, including data analysis and reporting, and familiarity with Internet resources required. Advanced knowledge of MS Office suite required. Effective interpersonal, organizational, and communications skills required. High attention to detail, time management, and organizational skills required. Ability to exercise discretion regarding confidentiality and sensitivity required.

Desirable Qualifications

High level executive support experience for Dean/VP positions preferred. Program and event management experience preferred. Supervisory experience preferred. Experience using Digital Measures software desirable.

Anticipated Pay Range

Anticipated Pay Range $68,000-$78,000

Other Information

Special Conditions

Special Conditions A probationary period may be required, Background Check required for this position

FLSA

FLSA Exempt

Union Position

Union Position No

Position will be posted for a minimum of one week, after which it is subject to removal without notice.

Job Location

Job Open Date

Job Open Date 07/14/2026

Job Close Date (Jobs close at 11:59 PM EST.)

Open Until Filled No

The University of Vermont is a welcoming, educationally purposeful community committed to creating an inclusive environment that embraces intellectual diversity and global perspectives. We seek to prepare students to be accountable leaders who will bring to their work a grasp of complexity, effective problem-solving and communication skills, and an enduring commitment to learning and ethical conduct. Members of the University of Vermont community embrace and advance the values of Our Common Ground:
Respect, Integrity, Innovation, Openness, Justice, and Responsibility. Staff play a critical role in this effort and the successful candidate will demonstrate a strong commitment to UVM’s mission and advancing Our Common Ground values through the execution of their job duties.

Position Information

Position Title

Position Title Business Operations PC4 X

Posting Number

Posting Number S6212PO

Department

Department Grossman School of Business/58000

Position Number

Position Number 002562

Percent of Full-Time

Percent of Full-Time 1.00

Standard Hours at 1.0 FTE

Standard Hours at 1.0 FTE 37.5

Term (months per year)

Term (months per year) 12

Required fields are indicated with an asterisk (*).

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