Assistant Producer

Overview

The Assistant Producer supports the realization of Flynn-produced and commissioned work across the Flynn campus and in communities throughout Vermont. Working in close partnership with the Producer, this role provides hands-on coordination, project management, and administrative support to ensure projects are thoughtfully planned, clearly communicated, and successfully executed.

The Assistant Producer is an early- to mid-career producing professional (minimum 2 years of relevant experience) who is highly organized, collaborative, and motivated by the process of bringing ambitious artistic work to life. This role plays a key supporting function in stewarding artists, timelines, and internal coordination so that produced work is delivered with care, integrity, and alignment with the Flynn’s artistic vision and organizational strategy.

Producing & Project Support

• Support the Producer in the planning, coordination, and execution of Flynn-produced projects, commissions, residencies, and public-space work
• Track project timelines, deliverables, and milestones across multiple concurrent initiatives
• Assist in preparing project plans, schedules, meeting materials, and internal documentation
• Coordinate information flow and next steps across Programming, Production, Marketing, Creative Learning, and Operations teams

Artist & Partner Coordination

• Support communication with artists during development, rehearsal, and realization phases, as directed by the Producer
• Assist with artist contracting, scheduling, hospitality coordination, and on-site needs in collaboration with the Producer and Performance Manager
• Help ensure a positive, organized, and values-aligned experience for artists and project partners

On-Site & Statewide Project Support

• Be present on-site during rehearsals, technical periods, and performances as assigned
• Support off-campus and statewide projects, including site visits, community-based work, and public-space performances
• Support the on-site coordination and execution of a range of Programming, Creative Learning, and Development events, in collaboration with relevant departments
• Assist with documentation, evaluation, and project wrap-up following completion

Administrative & Financial Coordination

• Maintain organized project files, calendars, and shared documentation systems
• Support budget tracking, expense reconciliation, and purchasing processes for produced projects in collaboration with the Producer
• Assist with internal reporting and funder documentation as requested

• Minimum 2 years of experience in arts administration, company management, production management, stage management, or a related field
• Experience working in multi-disciplinary performing arts environments, including support of new work development, commissioned projects, or artist-led initiatives
• Strong organizational skills and attention to detail, with the ability to manage multiple projects simultaneously
• Clear and professional written and verbal communication skills
• Ability to work collaboratively across departments and with artists
• Interest in producing work that engages communities and public spaces
• Willingness to work evenings and weekends as required by performance schedules