Grant and Finance Specialist

Job Overview

The Grants & Finance Specialist supports the financial administration of Champlain College's sponsored programs and general finance operations. Responsible for ensuring compliance with federal regulations, managing grant-related financial activity, and supporting effective cash management practices, the Specialist works closely with Finance and Advancement teams, academic and program leads, and external partners to maintain the integrity of grant awards from pre‑award setup through closeout.

• Administer the financial lifecycle of federal, state, and private grants, including award setup, budget monitoring, drawdowns, and closeout in accordance with 2 CFR 200 (Uniform Guidance)
• Prepare and maintain the Schedule of Expenditures of Federal Awards (SEFA) and related supporting documentation
• Monitor grant expenditures to ensure allowability, allocability, and reasonableness; identify and resolve compliance issues proactively
• Assist in the preparation of federal financial reports, including SF‑425s, and support Single Audit readiness

• Perform regular cash reconciliations across operating, restricted, and grant accounts, ensuring accuracy and timely resolution of variances
• Prepare federal cash drawdown requests for all federal payment systems, ensuring drawdowns are timely and properly supported in compliance with 2 CFR 200.305
• Support institution‑wide cash forecasting by compiling and analyzing cash flow projections, identifying trends, and flagging liquidity concerns to leadership
• Assist with month‑end and year‑end close processes, including cash and investment account reconciliations and preparation of supporting schedules

• Support the Finance team in ad‑hoc financial analysis, reporting, and special projects
• Maintain accurate records in the College's ERP system (Oracle)
• Assist in developing and maintaining internal controls related to grant and restricted fund management

• Bachelor's degree in Accounting, Finance, or a related field
• 2‑4 years of experience in grants management, accounting, or finance; higher education or nonprofit setting preferred
• Working knowledge of federal grants compliance, including 2 CFR 200 (Uniform Guidance)
• Experience with federal payment systems
• Strong reconciliation skills and comfort managing multiple deadlines
• Proficiency with ERP systems; experience with Oracle preferred
• Excellent organizational skills with strong attention to detail
• Effective communication abilities and proven problem‑solving aptitude
• Successful completion of a criminal background check required as a condition of employment

• Full‑time, exempt position based at the Lakeside office in Burlington, VT
• Hybrid work arrangement available
• Reports to the Senior Director of Finance

Annual Salary: $67,000 – $77,000

• Health Coverage:
  Medical, dental, and vision insurance with HSA and FSA options
• Paid Time Off: 16 holidays, 4 weeks of vacation, 2 weeks of sick time, and 2 days of personal leave
• Retirement: 403(b) plan with 3% employer matching contribution
• Education:
  
  Tuition benefits for employees and family members
• Wellness:
  Gym discount and wellness programs with up to $300 annual incentives
• Disability & Life:
  Short‑term and long‑term disability coverage, plus life insurance
• Employee Assistance Program (EAP) with counseling services and access to employee discounts and local/national benefit programs

Champlain College does not discriminate on the basis of race, creed, color, national origin, place of birth, ancestry, religion, age, sexual orientation, sex, gender identity, veteran or military service status, HIV‑positive status, qualified disability, or on the basis of any other status protected by law, and does not discriminate in the administration of its education and admission policies, scholarship and loan programs, employment practices, or co‑curricular and other College‑administered programs.

Champlain College will make reasonable accommodations for otherwise qualified students, applicants for admission or employment, or employees.

Champlain College is committed to fostering an inclusive and welcoming community. At Champlain, all members are valued as individuals and respected for their unique contributions.