Programs Grant Specialist

Overview

This position is responsible for administering a variety of housing programs. This position involves reporting, monitoring, record keeping, loan closing, marketing, and procurement for all City of Burlington housing programs.

Union Affiliation: American Federation of State County and Municipal Employees (AFSCME)

Pay Grade 18: $34.75 - $38.76 Hourly

Remote Tier 3: Up to two (2) days remote/week

• Provide administrative support for CEDO’s grant programs including but not limited to CDBG HOME, Housing Trust Fund (HTF), and HIP. Administrative support includes recordkeeping, monitoring, and reimbursement/invoice review and processing.
• Assist Housing Program Manager with HOME project underwriting, compliance, legal documents, and filing.
• Manage construction process for HOME-funded projects – review and approve change orders and serve as point of contact for questions about City and federal compliance.
• Work with Department of Finance and Accounting (DFA) to manage requisition and drawdown process for project award.
• Prepare project scopes of work for repair, rehabilitation and access projects for the CDBG Home Improvement Program (HIP).
• Monitor HIP program loan payoffs and discharges; loan agreement amendments.
• Provide technical assistance to property owners during grant process, including preparing program applications, identifying contractors, and carrying out bid process.
• Serve as the CEDO primary point of contact for Davis Bacon Act compliance.
• Coordinate and lead the preparation and submittal of the Consolidated Annual Performance and Evaluation Report.
• Support the preparation and submittal of the Consolidated Plan and the Annual Action Plans and regularly update the HUD IDIS system with appropriate housing activity performance data.
• Provide housing research support as requested.
• Monitor and implement Inclusionary Zoning requirements.
• Support the Housing Program Manager to administer the Housing Trust Fund, including coordination with outside stakeholders.
• Prepare and coordinate the execution of Housing Trust Fund grant agreements and amendments.
• Manage requisitions and financial tracking.
• Support the department to advance accessory dwelling unit (ADU) policy work.
• Support in the efforts and winddown of the Permanent Supportive Housing (PSH) grant administered by HUD.
• Market CEDO’s affordable housing programs to property owners and tenants.
• Distribute and review program applications for completion and eligibility.
• Oversee housing projects that receive City funds/grants from initial contact through project completion.
• Develop construction contracts, loan documents and oversee loan closings.
• Oversee temporary relocations of tenants and property owners during rehabilitation projects.
• Manage requisitions for payment.
• Assist in information gathering, record keeping, monitoring, data input and report generation for federal and state grants.
• Manage project and program budgets, including record keeping, monitoring, data input, and report generation for federal and state grants.
• Maintain close coordination and point of contact for budget keeping with DFA.
• Maintain internal spreadsheets for project monitoring, budget, and program management.
• Assist with grant writing to support ongoing operation of CEDO programs.
• Assist department staff with special projects as needed.

• Other duties as assigned.

• Ability to actively support City diversity, equity, and cultural competency efforts within stated job responsibilities and work effectively across diverse cultures and constituencies.
• Demonstrated commitment to diversity, equity and inclusion as evidenced by ongoing trainings and professional development.
• Bachelor's Degree in real estate, financing, public sector or related field. Additional experience may be substituted for a degree requirement on a two-for-one-year basis.
• Three years in real estate, loan closing/servicing, project management, public administration, or related field.
• Loan originating/underwriting/closing, real estate finance, compliance with government regulations experience preferred.
• Knowledge of government procurement, reporting, permit process,…